Diocese of Green Bay · 5 months ago
Administrative Assistant - Green Bay
Green Bay, WI
Full-time
Onsite
New Grad, Entry LevelThe Diocese of Green Bay is seeking a dedicated Administrative Assistant to join the welcoming team at the Quad Parishes. This role involves overseeing office operations, acting as a liaison between various councils, and providing support to parishioners and staff.
Religious Institutions
Responsibilities
Serve as the main receptionist, greeting all guests warmly and professionally
Ensure front desk coverage and arrange backups as needed
Communicate promptly and courteously with visitors and parish staff
Manage incoming and outgoing mail; assist with parish mailings
Register new parishioners and connect them with ministry leaders
Schedule Mass intentions and sanctuary candles for the Quad Parishes
Send parishioner updates to Diocesan offices; manage data using CHMS (formerly Gabriel)
File correspondence, reports, minutes, and important documents
Prepare and publish the weekly bulletin; assist with graphic design for parish publications
Manage the parish website and social media pages
Maintain parish calendars for church services, facilities, and staff schedules
Coordinate parish rentals, handling scheduling and necessary documentation
Provide administrative support to the Parish Administrator and parish staff
Assist with budget preparation and reporting; act as liaison for the Finance and Pastoral Councils
Prepare annual reports for parishioners and the Diocese
Manage office supplies and inventory
Perform end-of-day duties, ensuring the office is secure
Perform any other duties as assigned
Qualification
Required
Minimum high school diploma or equivalent
Experience with Microsoft Office Suite and general office equipment
Background in office operations and administrative support
Excellent written and verbal communication skills
Professional interpersonal skills, including active listening
Proficient computer skills; familiarity with social media platforms is a plus
Strong organizational skills and attention to detail
Ability to multitask and manage time effectively
Warm and welcoming demeanor; ability to create a hospitable atmosphere
Ability to maintain confidentiality
Comfortable interacting with a diverse group of people
Ability to lift objects up to 20 pounds
Tasks may involve sitting, standing, climbing stairs, and using office equipment
Ability to work independently, accomplish assigned tasks, and meet deadlines
Preferred
Spanish-speaking ability is an added advantage
Embrace the mission and vision of the Catholic Diocese of Green Bay
Work in accordance with Catholic Social Teachings and the moral and ethical values of the Catholic Church
Participate in retreats, seminars, and group discussions where faith is discussed
Benefits
Health insurance
Dental insurance
Vision insurance
Retirement plan
Paid time off
Company
Diocese of Green Bay
The Diocese works to bring the Good News of Jesus Christ to all people by helping persons in need and by providing academic, leadership and spiritual formation opportunities to parish and school leaders.
Founded in 1868
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase