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Circ® · 4 months ago

Engineering Document Controls Manager

United States

Full-time

Onsite

Senior Level

5+ years exp

Circ is a registered B Corp Company that is pioneering technology to recycle polycotton into reusable fibers, contributing to a circular eco-economy in the fashion industry. They are seeking an experienced Engineering Document Controls Manager to oversee project documentation, maintain project files, and ensure compliance with quality management processes. The role requires strong organizational skills and the ability to manage multiple priorities effectively.

RecyclingService IndustrySustainability

Responsibilities

Set up and maintain the Project Communication System supplied by the EPC Contractor, including internal distribution, archiving, and storage of correspondence

Set up and maintain the Project Document Control System (EDMS) supplied by the EPC Contractor, including live archives and storage of project information and documentation

Monitor the EPC Contractor’s Schedule Monitoring System

Ensure all company documentation is properly filed (both hard copy and electronic), with up-to-date tracking logs

Assist the project team in searching and retrieving documents/information in the systems

Manage SharePoint/Teams folder structure and ensure adherence to requirements

Provide management tools such as Status Reports, Input Audit Reports, and other monitoring reports as required by the Project Director, Construction Manager, and QA/QC Manager

Audit site document control processes and folder structures

Manage and update the SPV Database and EPC Database

Monitor project progress and communicate updates to stakeholders

Maintain a comprehensive and accurate project files

Coordinate with project team members to ensure tasks are completed on schedule

Recommend process and productivity improvements

Provide administrative support throughout bid development, submission, financial close, construction, and operations

Coordinate EPC and O&M interactions during the contract negotiation period

Collaborate with Head of Procurement and Technical Teams to support main equipment supplier activities

Manage the Project Deliverables List and EDMS, including:

Updating records

Following up with responsible personnel

Tracking timelines and deliverables

Qualification

Document ControlElectronic Document Management SystemProject Documentation SystemsMS OfficeSharePointCloud TechnologiesFrench LanguageCommunication SkillsInterpersonal SkillsAttention to Detail