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NEOGOV · 4 months ago

Administrative Assistant II - Sheriff's Office Human Resources

San Marcos, TX

Full-time

Onsite

Entry Level

$40K/yr - $41K/yr

2+ years exp

NEOGOV is seeking an Administrative Assistant II for the Sheriff's Office, responsible for performing clerical office, secretarial, and reception duties. This role supports the County Sheriff’s staff through various administrative tasks including filing, customer relations, and document preparation.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Receives office visitors and telephone calls while answering routine inquires and screening calls or callers

Takes messages and refers to appropriate County Sheriff’s staff

Sorts and files forms, reports, correspondence and related documents including videos and DVDs

Schedules appointments, interviews client/vendors when appropriated

Conducts research related to the specific case or situation

Analyzes complex data

Prepares documents for filing

Examines letters, forms, documents or reports for accuracy and reports for discrepancies to supervisor

Maintains records and files for the division

Codes, tabulates and assembles statistical and related data

Gathers, collates, classifies and posts information to department records and computer system

Collects fees, maintains fee collection records

Types standard forms, letters and other materials from rough draft

Assists with data entry as needed into the computer system

Operates office machines including but not limited to photocopier and fax

Picks up, sorts and delivers mail, written materials and supplies to various departments

Requisitions supplies and maintains various inventory records

Schedules appointments and keeps calendars

Assures the services delivered meet quality and timeliness standards

Communicates all changes and problems to supervisor

Performs other duties as assigned

Prepares requested information from DA office, other LE Agencies, and from the general public

Qualification

Office clerical skillsDocument preparationData entryBilingual SpanishBilingual EnglishCustomer relationsTime managementIntegrityReliability

Required

Requires High School diploma or equivalent

Requires two years full time experience in secretarial, office/clerical or related work

Class C TX driver's license

Must have a strong work ethic

Must follow directions, meet deadlines, have good attendance, be punctual, be reliable, have honesty, integrity, be free from moral turpitude, and have a proper attitude