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City of Atlanta Department of Watershed Management · 4 months ago

Executive Assistant | Department of Human Resources

Atlanta, GA, United States

Full-time

Onsite

Mid Level

$62K/yr - $62K/yr

The City of Atlanta Department of Watershed Management is seeking an Executive Assistant to coordinate complex administrative services within the Department of Human Resources. This role involves providing administrative support for the Deputy Commissioners and managing communications and office operations effectively.

GovernmentOffice AdministrationWater

Responsibilities

Performs a wide variety of executive secretarial and administrative duties as required by daily operations

Ensures smooth office operations: coordinates office activities and schedules; develops and recommends office policies, procedures and systems

Manages all communications for the DCs including telephone calls and email messages; provides assistance using independent judgment to determine messages that require priority attention; prioritizes and facilitates communication

Prepares and reviews written communications and reports, drafts correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation and other sources

Responds appropriately to letters and general correspondence of a routine nature

Proofreads and edits documents for accuracy and format; distributes documents as instructed

Serves as a departmental representative on special projects, committees and task forces as assigned

Performs office tasks including maintaining records, ordering supplies, and mail drops

Schedules and attends meetings on behalf of executives, taking notes and recording minutes

Makes any necessary travel arrangements for DCs; maintains travel appointment schedules and calendars; arranges meetings and conferences

Provides follow up to assignments given to members of the DHR team by and provides status reports

Participates and assists in the development and administration of assigned department budget; performs related duties and fulfills responsibilities as required

Performs additional related administrative duties as assigned

Qualification

Management skillsComputer skillsOrganizational skillsAdministrative practices knowledgeCommunication skillsBudget administrationReport writingDiscretionJudgment

Required

Solid organizational, management, and computer skills

Knowledge and skills in the use of computers

Knowledge of management and administrative practices, policies and procedures as necessary in the completion of daily responsibilities

Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job

Skill in communicating and interacting with subordinates, elected officials, management, employees, and members

Ability to develop and administer operations and staff plans and objectives; ability to develop and implement long-term goals to promote effectiveness and efficiency

Ability to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to operations and activities

Ability to effectively communicate and interact with management, employees, members of the general public, and all other groups involved

Ability to assemble information and make written reports and documents in a concise, clear and effective manner

Ability to use independent judgment and discretion including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems

Ability to comprehend, interpret, and apply regulations, procedures, and related information

Ability to read, understand and interpret reports and related materials