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AFSCME · 4 months ago

Office Assistant/Receptionist

New York, NY

Full-time

Onsite

Entry Level

3+ years exp

AFSCME is an organization dedicated to serving its members, and they are seeking an Office Assistant/Receptionist to provide clerical and administrative support for the DC 37 Retirees Association. The role involves answering calls, managing correspondence, data entry, and assisting with event logistics while maintaining office supplies and records.

AssociationNon Profit

Responsibilities

Answers and screens incoming calls for the Association, routes calls to take and deliver messages

Receives and screens incoming requests via mail and email

Processes and performs data entry of member organizing and PEOPLE recruitment returns in conjunction with other Association’s staff

Responds to and properly processes member requests for address changes and membership updates; processes deceased member notifications and other requests as needed

Prepares correspondence, reports, and other office forms from draft to final form, paying attention to details, proofreading for accuracy and editing, when necessary

Maintains inventory of office supplies and tchotchkes and place orders as needed in conjunction with office staff and leaders

Maintains and prepares simple to complex reports in Excel

Produces mail merge letters for mailings with Excel and Word

Occasionally creates, formats and/or alters PowerPoint presentations to meet specific needs

Works with other Association staff in coordinating and following up on details and logistics of current and upcoming events like Association meetings, coordinates leader and member travel to approved events like AFSCME Biennial International Convention, AFSCME Retirees’ Council Meetings, and allied other labor and retiree organization events

Prepares materials for meetings and trainings, such as stuffing binders and folders, producing tents and badges, packing supplies

Provides on-site support at meetings, occasionally traveling by air or train

Provides backup to Membership Specialist/Bookkeeper support with basic bookkeeping and expense tracking, including organizing, sorting, storing, and retrieving archived files, maintaining accurate physical and digital records

May be required to perform other related duties as assigned