Apply on Employer Site

HNTB · 3 months ago

Document Controls Specialist III

Nashville, TN

Full-time

Onsite

Mid, Senior Level

6+ years exp

HNTB is a company dedicated to delivering solutions for complex infrastructure projects across the country. They are seeking a Document Controls Specialist III to manage the document lifecycle for engineering and construction documents, ensuring proper standards and workflows are followed. The role involves administering document processes, providing training, and maintaining document control systems.

ConsultingLegalReal Estate

Growth Opportunities

No H1B

Responsibilities

Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval, and retention of documents

Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents

Maintains the master electronic project files

Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties

Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel

May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use

Reviews new and revised documentation for suitability and conformance to HNTB or client standards

Performs and/or supports quality reviews and audits associated with document controls procedures

Performs other duties as assigned

Qualification

Document managementProject managementRecords retentionQuality reviewsCSI CDT certificationPMI PMP certificationCritical thinkingCommunication skillsOrganizational skills

Required

Associate's degree in relevant field and 6 years relevant experience, or

In lieu of degree, 8 years of project controls and/or technical administrative support experience

Ability to organize and think in a structured way

Critical thinker able to see impact of decisions throughout system

Ability to communicate with other staff and management

Preferred

One or more of the following certifications: CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalent

Experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)