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Empire State Realty Trust · 10 hours ago

Human Resources Coordinator

New York, NY

Full-time

Hybrid

Entry Level

$65K/yr - $75K/yr

1+ years exp

Empire State Realty Trust, Inc. is a NYC-focused REIT that owns and operates a diverse portfolio of real estate assets. The Human Resources Coordinator will support various HR functions including recruitment, onboarding, employee engagement, and compliance, while maintaining accurate employee records and contributing to a positive workplace culture.

Real Estate

Responsibilities

Partner with Manager, HRBP and Talent Acquisition Partner on recruitment, which includes: support of applicant tracking, diverse recruitment, employment brand on external career sites, candidate selection, and coordination with internal stakeholders and candidates

Assist Talent Acquisition Partner in the administration of the Applicant Tracking System (ATS); help to maintain accurate and timely job postings

Prepare paperwork and schedules for seamless new-hire onboarding process

Coordinate with cross-functional departments to deliver an exceptional onboarding experience

Conduct new hire orientation in friendly and engaging manner; ensure new hires are informed of ESRT’s policies, procedures, programs, and benefits on their first day

Partner with Information Technology team to ensure new hire set up is complete and functional

Coordinate 30 and 60- Day Check Ins, in partnership with Manager, HRBP, to prompt new hire engagement during their onboarding period

Coordinate seating charts and desk moves for new hires in partnership with the Office Services team

Complete Forms I-9, verify I-9 documentation, and maintain I-9 files

Prepare new employee files

Drive improvements and updates to our onboarding process based off of feedback from employee check ins and surveys

Responsible for employee appreciation and engagement programs; plan and execute monthly employee events and adapt based off of employee feedback

Support in the implementation, coordination, and strategy of ESRT’s volunteer programs; maintain ESRT’s Volunteer Time-Off Day procedures, track employee volunteer hours and reports, coordinate volunteer events

Support in the implementation and strategy of ESRT’s Internship Programs, which includes support of recruitment, program coordination, program development, and other duties

Ownership of HR Communication email mailbox; field all HR related inquiries and provide employees with great customer service

Maintain and contribute to the open-door culture of the HR team; act as a liaison and representative of the HR team to entire employee population; act as a culture carrier of ESRT

Manage multiple internal training compliance programs including user management and audit of use

Coordinate communication and memos to inform company on trainings

Compile reports of employee training and manage follow up to ensure appropriate compliance and accountability

Maintain up-to-date knowledge of federal and state employment law and execute internal and external compliance strategy

Support the implementation of all employee surveys, compile the results, and correlate data

Compose and distribute monthly newsletter to inform employees of upcoming engagement events and ESRT related news

Create and distribute internal communications and memos

Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development

Maintain confidentiality, integrity, and decorum while processing both voluntary and involuntary terminations

Assist in the recovery of company assets including company property and identification badges

Coordinate with the Information Technology team to revoke system access

Ensure completion of termination related paperwork

Coordinate completion of Exit Survey and Exit Interviews if applicable

Handle and process all administrative tasks for all aspects of the employee lifecycle including data entry in HRIS and audits for accuracy and compliance, and abide by all deadlines

Ensure compliance with local and federal regulations and applicable employment laws

Own and manage HRIS, which includes but is not limited to: employee personnel files, data oversight, organizational chart, and electronic document management system

Produce, correlate, analyze and distribute various HR reports

Maintain confidentiality and integrity related to all HR and employee functions

Escalate process issues to Manager, HRBP and provide recommendations for improvement

Assist and provide support to Manager, HRBP in daily tasks

Qualification

Human Resource PrinciplesMicrosoft Office SuiteHuman Capital ManagementOrganizational SkillsCustomer ServiceTime ManagementCommunication SkillsInterpersonal SkillsAttention to Detail