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Western University of Health Sciences · 4 months ago

Administrative Associate II

Pomona, CA

Full-time

Onsite

Entry Level

$23.55/hr - $25.34/hr

2+ years exp

Western University of Health Sciences is dedicated to making an impact in health sciences education, and they are seeking an Administrative Associate II to provide a variety of administrative and support services for the College of Dental Medicine’s Office of Academic Affairs. The role includes managing calendars, supporting faculty and committees, and assisting in the preparation of events and reports.

Education

H1B Sponsor Likely

Responsibilities

Provides support for the Office of Academic Affairs, administration, senior staff, and faculty to include calendar management, travel plans, meeting requests, create reports, correspondence, answer, and direct calls, planning and coordination, preparing agendas, setting up technology needs, IT troubleshooting, ordering, and purchasing food, event set-up and staffing, preparing committee data reports as necessary

Provides support to all CDM Committees and Student Affairs to include preparing agendas, setting up technology needs, IT troubleshooting, ordering and purchasing food, event set-up and staffing, preparing committee data reports as necessary; assisting in preparation and staffing of Student Affairs events related to the College of Dental Medicine (such as Convocation, Commencement and other social events) which may require early mornings, late evening and/or weekends as scheduled and approved, purchasing and delivery of food, beverages and other items needed for events

Provides administrative support to Assistant/Associate Deans as needed

Responsible for the set up and maintenance of tagging of Institutional Learning Objectives and Program Learning Objectives, assists in securing access for new hires to all software and computer systems, creation and management of assessment data analysis and reports, and assists with special projects such as providing training to all faculty in software usage (SharePoint site maintenance, ExamSoft, Turning Point, Academic Progress Portal, Google Calendar, Google docs, etc

Provides support to the faculty in the construction, delivery, proctoring, and analysis of examinations including creation of SharePoint sites, setting up technology needs for faculty and/or students for use during assessment activities, troubleshooting IT issues during delivery and proctoring of assessment activities, preparing question performance reports for exams, assisting in the construction, delivery and proctoring of OSCE’s, clinical exams and other assessment activities

Provides student support in the processing of absence requests, follow up with student remediation assignments and providing attendance reports as necessary, as well as maintenance of student curriculum calendars on Google Calendar and/or Google Docs

Other duties as assigned. This is not intended to be an exhaustive list of all responsibilities and duties for this position. The College of Dental Medicine reserves the right to add or change duties at any time

Qualification

Document formattingCalendar managementIT troubleshootingScheduling activitiesVerbal communicationWritten communicationPrioritizationProblem solvingTeam collaboration

Required

Good computer skills necessary to set up document formats in Word, Excel, PowerPoint, Access and any other software program required by this position

Excellent verbal and written communication skills. Ability to effectively and professionally interact with administration, faculty, staff, and students

Experience in creating schedules of activities, preferably in an academic setting

Language ability to produce clear and concise reports; reasoning ability to problem solve quickly

Must be able to prioritize and schedule opportunity for resolution of problems

Education: Associate of Arts/Science Degree or combination of education, training or experience that provides the required knowledge, skills, and abilities

Experience: Minimum of 2 years administrative experience required

Must be able to work consistently Monday -Friday, 8 AM – 5 PM with the possibility of some evening and weekend hours

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required

Preferred

BA/BS preferred

Prefer a minimum of 4 years administrative/clerical or equivalent experience

Preference will be given to those who possess experience in an academic environment

Letter of Recommendation #1

Letter of Recommendation #2

Letter of Recommendation #3

Benefits

Competitive salaries

Generous paid time off

Insurance plans

Reimbursements

Retirement benefits

Company

Western University of Health Sciences

WesternU is a private, non-profit, graduate school for the health professions.

Founded in 1977

Pomona, California, USA

1001-5000 employees

http://www.westernu.edu/

H1B Sponsorship

Western University of Health Sciences has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (6)

2023 (9)

2022 (3)

2021 (7)

2020 (12)