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NEOGOV · 4 months ago

Human Resources Administrative Assistant III

Stockton, CA (Main Campus)

Full-time

Onsite

Mid Level

$5,854/mo - $7,195/mo

4+ years exp

NEOGOV is seeking a Human Resources Administrative Assistant III to provide complex and technical administrative support within a District operation. The role involves managing various administrative activities, budget analysis, and serving as a liaison between different stakeholders.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Perform a variety of complex, technical, and responsible administrative activities in support of a District operation or function

Research, compile and analyze a variety of information and data related to responsibilities; tabulate statistical data; prepare comprehensive analytical reports including charts and graphics; make mathematical and statistical calculations. Produce high quality and professional reports

Perform complex word processing, spreadsheet, and report writing tasks using a wide variety of software applications and techniques

Attend and participate in a variety of professional meetings; prepare agendas and minutes as necessary; research and compile information to assist and support

Serve as a liaison between assigned District unit or Committee and management, faculty, students, other academic departments, and the public; provide orientation and ongoing information as necessary

Assist in preparation, development, and maintenance of the unit budget; analyze and summarize budget expenditures

Assist in developing, facilitating, and implementing a variety of District initiatives and programs

Process and monitor financial transactions

Participate in the development and implementation of operational, administrative, and program, policies and procedures

Prepare a variety of correspondence, letters, memos, and surveys. Prepare and disseminate information and materials

Lead, schedule and direct students and lower-level staff

Develop materials for presentations; may participate in presentations

Develop and maintain databases for unit activities; coordinate with Information Services regarding computer requirements of the unit; develop and maintain unit web pages

Coordinate complex events and activities; oversee planning, preparation, arrangements, operation, staffing and evaluation

Perform related duties and responsibilities as assigned

Qualification

Administrative supportBudget analysisReport writingStatistical analysisDatabase managementResearch skillsCommunication skillsOrganizational skillsLeadership skills

Required

High school diploma or equivalent

Four years' experience of progressively responsible administrative support

Basic principles and practices of public administration including planning, organization, directing, and control

Research and report writing methods

Mathematics and statistical analysis practices

Principles and practices of gathering data, analysis, and presentation

Office procedures, methods and equipment including computer processes, word processing software, spreadsheets, presentation software; database software

Principles of business letter writing and basic report preparation

Principles and practices of filing and record keeping

Proper language usage, spelling, grammar, and punctuation

Pertinent Federal, State and local codes, laws and regulations

Independently prepare correspondence and memoranda

Organize and schedule work to maximize efficiency

Work independently without supervision

Exercise independent judgment and discretion

Maintain a calendar of activities and schedule meetings appropriately

Operate office equipment and machines including computers, scanners, copiers, and fax machines

Respond to requests and inquiries from students, faculty, and staff

Work with sensitive and confidential information and issues using tact and discretion

Lead and direct students and lower-level staff

Maintain a variety of manual and computerized files and records

Communicate clearly and concisely, both orally and in writing

Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work

Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility