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City of New York · 5 months ago

EXECUTIVE DIRECTOR, GRANT & INVOICE REVIEW MONITORING

New York City, NY

Full-time

Onsite

Senior Level, Lead/Staff

2+ years exp

The City of New York is seeking an Executive Director for Grant & Invoice Review Monitoring within the Department of Social Services. The role involves overseeing grant compliance, vendor monitoring, and ensuring adherence to regulatory requirements while providing strategic guidance and management reports.

GovernmentLegalPublic Relations

Responsibilities

Lead both the Grant Monitoring and Non-Contracted Vendor Unit and the Secondary Review Team, by developing/providing management reports that accurately depict ongoing activities, metrics on program operations, and concerns resulting from routine monitoring and evaluation activities

Provide input on the development of corrective actions created and monitoring by the Corrective Action Planning Office

Oversee the development and implementation of monitoring tools and processes to ensure compliance with grant funding requirements, Agency policies, applicable and relevant regulations. Provide accurate routine and ad hoc management reports on programmatic and agency compliance with grant requirements, vendor management, and invoice review activities

Direct the review, analysis, and monitoring of non-contracted vendor performance and invoice accuracy. Identify potential conflict of interest and implement corrective actions to address issues related to third-party uncontracted payees, including statutory payees, uncontracted landlords, brokers, movers, and storage providers. Report findings to the Deputy Commissioner and other senior staff. Ensure corrective actions plans are fully implemented to comply with agency and grant funded requirements

Direct and coordinate complex analysis on data provided by the Data Analysis Reporting & Triage (DART) to evaluate and monitor non-contracted vendors compliance capacity; conduct complex reviews for grant and non-contracted vendors monitoring where issues are identified; and provide capacity building and training via metrics

Collaborate with program, the Deputy Commissioner and Agency leadership on the Vendor Monitoring Committee in the selection, ranking and approval of contracts for review based on strategic importance and risk metrics. Determine the process and parameters for review of each contract under review

Research and develop methods of forecasting and trending issues; prepare comprehensive and overview reports of findings by provider and program

Provide oversight and strategic guidance to subordinate staff, including disseminating information on new regulations and compliance rules. Ensure staff understanding and timely implementation of rules and regulations. Review work product of subordinate staff to ensure that it maintains agency integrity, vendor accountability, budget adherence, contract milestone and contract scope

Foster collaboration and uniformity across the Agency’s provider community through the development and implementation of consistent monitoring practices

Develop and maintain relationships with key stakeholders, including external parties and internal program leaders. Meet regularly with program and vendor staff to ensure ongoing compliance with Agency mandates, rules, regulations, and corrective action plans

Qualification

Grant MonitoringVendor ManagementBudget AdministrationData AnalysisProgram EvaluationCompliance KnowledgeLeadershipCollaboration

Required

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above

A baccalaureate degree from an accredited college and four years of professional experience in the areas described in '1' above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in '1' above