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Hillel International · 3 months ago

Development and Program Coordinator at Harvard Hillel

Cambridge, MA

Full-time

Onsite

Entry Level

$55K/yr - $65K/yr

1+ years exp

Harvard Hillel is seeking a motivated and creative individual to serve as the full-time Development and Program Coordinator. This role involves supporting the Program and Development teams in fostering a vibrant Jewish community at Harvard through various administrative and fundraising activities.

CommunitiesEducationNon ProfitReligion

Culture & Values

Responsibilities

Assist with database management: update and clean-up lists, merge records, update system, and coordinate between various database systems, including Donor Perfect, Harvard Hillel’s website and Constant Contact

Support fundraising success through maintaining the fundraising management database, stewarding existing donors and funders, and researching individuals and institutional funders

Help track gifts and contacts in Donor Perfect, Harvard Hillel’s fundraising management system

Generate and send acknowledgements for pledges, gifts, and payments

Help coordinate appeals in print, email, web site, and social media

Engage the board and staff to personalize letters and make thank you calls

Conduct research on all new donors to identify prospective mid-range and major donors as well as corporations and private foundations

Maintain online and hard copy files for annual auditing

Maintain donor records, ensuring accuracy, security, and confidentiality

Provide administrative support as needed for a variety of internal and external programs and events to include but not limited to creating and testing forms for relevant program registrations, surveys and donations

Coordinate logistics with staff and student leaders for program needs

Manage HEART, Hillel’s engagement tracking database

Serve as the primary point of contact for the outsourced bookkeeper, managing bookkeeping tasks such as document scanning, receipt tracking, and facilitating information exchange across departments

Handle inquiries from vendors and customers regarding accounting matters, including payment processing, deposit confirmations, and open account balance reconciliation

Demonstrate a comprehensive understanding of organizational bookkeeping workflows to assist in issue resolution and process questions

Other duties as assigned

Qualification

Database managementFundraising managementMicrosoft Office SuiteCommunication skillsOrganizational skillsInterpersonal skillsTime-management skillsSelf-starterPositive attitude

Required

Bachelor's degree

1-3 years' experience in an administrative position, preferably in a non-profit organization

Excellent verbal and written communications skills as well as interpersonal skills

Intermediate knowledge of Microsoft Word, Excel, Powerpoint, Canva

Ability to present information concisely and effectively, both verbally and in writing

Ability to work independently

A self-starter, data and deadline driven, and ability to multi-task with solid organizational and time-management skills

Ability to collaborate across teams both inside and outside of Hillel, successfully managing multiple priorities

Willingness to facilitate conversations and learn more about Judaism and Israel in a way that inspires stakeholders to invest in our work

A sense of humor and a positive attitude

Benefits

A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D and Long Term Disability (LTD) insurances, Flexible Spending accounts, generous vacation/sick time, and parental leave.

Great professional development, mentoring, and skill building opportunities.

Plenty of Hillel and university swag.