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NEOGOV · 4 months ago

Administrative Assistant - Code Compliance

Panama City, FL

Full-time

Onsite

Entry Level

1+ years exp

NEOGOV is a company focused on providing administrative support in municipal environments, and they are seeking an Administrative Assistant for their Code Compliance division. This role involves assisting the Code Compliance Team with clerical and administrative tasks, preparing documents for hearings, and educating citizens on municipal codes.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

U.S. Citizen Only

Responsibilities

Educate and communicate with citizens and businesses in a positive and cooperative manner to help them understand and comply with the municipal codes relating to their property

Communicate effectively, cooperatively, professionally, and team-focused with various other departments, leaders, professionals and team members in writing and orally

Search property records as recorded in the Tax Assessment Office and the official property record books to derive the most recent transactions affecting legal ownership of property

Maintain organized, exceptional notes and documentation of actions as they relate to all code compliance-related communications

Maintain records of compliance and corrective actions

Transcribe and maintain minutes from official meetings

Prepare notices of violations to owners of record, indicating concerns that pose a threat to health or safety

Record investigations, inspections, action taken by the City of Panama City and corrective action taken by the property owner

Prepare reports for use by administrative and judicial authorities

Perform routine research on zoning ordinances and condemnation considerations

Prepare and maintain the Procurement of the Code Compliance Department to the specifications set forth in the Standard Operating Procedure

Maintain a professional, cooperative and helpful relationship with the Code Compliance vendors

Answer telephone calls and emails in a timely, organized and effective manner

Completes check requests, purchase orders, purchase card allocation and other accounting-related functions for the team

Completes time sheet change requests, technology tickets, supply acquisition and other support to the team as it relates to support functions

Assists with standard business support for the Code Compliance team

Maintain a professional and exceptional communication and cooperative relationship with the City Attorney’s office as it relates to Code Compliance issues

Performs other duties as assigned

Qualification

Municipal codesMicrosoft Office proficiencyOrganizational skillsMultitaskWriting skillsInterpersonal skillsDe-escalate situationsMaintain recordsLearn softwareRegulationsCommunicate effectively