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NYC Campaign Finance Board · 1 week ago

Records Management Coordinator

Manhattan, NY

Full-time

Hybrid

Entry Level

$55K/yr - $60K/yr

1+ years exp

The NYC Campaign Finance Board is a nonpartisan agency dedicated to enhancing local democracy in New York City. They are seeking a Records Management Coordinator to support the Assistant Records Management Officer by organizing records, performing inventory and retrieval tasks, and managing the storage and disposal of materials in compliance with regulations.

Government Administration

Responsibilities

Organizing the Records Center which require the lifting and carrying of boxes while helping to inventory all records and information

Performing work involving records inventory and retrieval

Scanning and indexing agency records for on-site, off-site, and archival purposes

Documenting the storage and disposal of outdated materials in an archival library or records management system

Submitting and retrieving records from off-site storage in preparation for archival/disposal purposes in accordance with City & State regulations

Qualification

Records management principlesDocument lifecycle managementData protection lawsFile organizationInformation governanceInnovationCreativityCritical thinkingTime-managementOrganizational skillsInterpersonal skills

Required

A bachelor's degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field

A four-year high school diploma or its educational equivalent and five years of experience as described in '1' above

Education and/or experience equivalent to '1' above

Understanding of regulatory requirements and standards for records management

Familiarity with filing systems (both physical and digital)

Familiarity with document lifecycle management

Creativity and innovation skills

Critical thinking and problem-solving skills

Time-management skills

Organizational skills such as maintaining and organizing records efficiently

Great interpersonal and communication skills

Interpersonal and cross-cultural awareness and understanding, including ability to build collaborative relationships with sensitivity to diversity/inclusion

Team player

Applying technical expertise

Detail-oriented

Drive for results

Continuous learning and knowledge sharing

Understanding of data protection and privacy laws

General office tasks such as filing, photocopying, and scanning