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West Coast University · 4 days ago

Program Manager - Physical Therapy

Los Angeles, CA

Full-time

Onsite

Entry, Mid Level

$70K/yr - $102K/yr

2+ years exp

West Coast University is focused on educating students in healthcare and is seeking a Program Manager for Physical Therapy. The role involves managing operations and project functions, ensuring compliance, and collaborating with stakeholders to support departmental initiatives and accreditation requirements.

Higher Education

Responsibilities

Provide complex department support for the department/program

Works with senior management to produce quarterly presentations, including but not limited to creating and importing charts, graphs, visual aids, and other tools as necessary. Collects and compiles data from multiple sources while communicating deadlines and updates to team members. Reviews and reformats presentation text and graphics to ensure consistency and accuracy. Manages project timelines as directed by Senior Leadership from project commencement through completion

Actively oversees and ensures the security of large amounts of sensitive, highly confidential, proprietary and/or legal information concerning board, student, staff and campus affairs that may be contained in minutes, letters and other documents

Work in partnership with vendors to assist in the management of administration and facilities as applicable

Engage in pro-active problem solving and manage complex or difficult situations with administrative staff and internal/external stakeholders

Schedules, organizes and facilitates committee meetings and events with appropriate offices and agencies, advising/communicating with participants or invited guests, preparing agendas and programs, arranging for audiovisual and associated support equipment

Organizes committee meetings for the department/program, creates agenda(s), manages logistics, and develops reports and/or information as needed

Establishes goals and monitors progress to ensure goals are met, ensures all work is completed in a timely manner and reviews completed work

Maintains and supervises the maintenance of department records and files. Makes decisions regarding the classification and organization of files, correspondence, records and other regulatory documents

Travels to sites and/or meetings/events where deemed appropriate and requested by the department Leadership to provide support for development/maintenance of relationships, recruitment, and expanding the network of external stakeholders as needed

Ensures department/program adheres to University policies and procedures and provide leadership to all staff through guidance and example

Conducts job responsibilities in accordance with the standards set out in the University's Code of Ethical Conduct, Corporate Compliance Agreement, its policies and procedures, applicable federal and states laws, and applicable professional standards

Maintains confidentiality of all customer, student, associate, and/or university information as required

Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments

Maintains order, cleanliness, and safety at work

Performs other duties as assigned

Qualification

Data AnalysisReport WritingProject ManagementMicrosoft Office SuiteAccreditation KnowledgeBusiness AcumenTime ManagementInterpersonal SkillsAttention to DetailCommunication Skills

Required

Bachelor's degree in Business, finance, statistics, or a related field from a regionally accredited institution or equivalent experience required

2-3 years of relevant experience

Advanced time management skills: ability to initiate activities independently and organize, prioritize and use sound, professional judgment to complete work promptly despite deadlines and competing requests; skill in working independently and following through on assignments with accuracy and minimal direction; ability to work with frequent interruptions, distractions, and changing priorities

Ability to analyze information and circumstances to define the problem or objective, identify relevant factors, formulate logical conclusions, suggest solutions or methods of implementation, and recognize alternatives expeditiously and with tact and discretion

Superior interpersonal skills and ability to speak clearly and distinctly to establish and maintain cooperative working relationships with staff, affiliates, administrators, donors, faculty members, volunteers, and guests from diverse, multicultural backgrounds. Appropriate vocabulary, grammar, and tact are required

A minimum of two years of experience in higher education that includes relevant experience in project coordination and development of exceptional reports and documentation

Excellent written communication skills, with the ability to succinctly identify issues or trends and share in a written manner to appropriate stakeholders

Detail oriented

Ability to utilize information technology to create exceptional reports and publications

Detailed knowledge of Windows-based applications such as Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Adobe Acrobat, and electronic mail systems. Excellent computer skills that enables the individual to prepare and format correspondence, reports, and presentation materials with speed and accuracy

Outstanding analytical skills as well as business acumen to prepare various accreditation reports and monitor the department/program budget within various functional areas

Demonstrated ability to gather data from multiple sources synthesize and succinctly yet comprehensively present the information to a variety of audiences in both verbal and written forms