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Skidmore College · 4 months ago

Administrative/Event Assistant

Saratoga Springs, NY, United States

Full-time

Onsite

New Grad, Entry Level

$23.76/hr - $26/hr

Skidmore College is seeking an Administrative/Event Assistant to support various projects and events within the Office of Stewardship and College Events. The role involves providing assistance in planning and implementing events, managing office duties, and overseeing student workers.

AlumniCollege RecruitingEducation

Growth Opportunities

No H1B

Responsibilities

Providing support to a variety of events with internal and external constituents: instrumental in supporting the planning and implementation of Commencement events; assisting with the planning and implementation of the annual Palamountain Scholarship Benefit (approx. 300 attendees); non-recurring event support and and coordination as those events arise in addition to regular workload

Program support: assisting with planning and implementing annual campus events such as the Freirich Entrepreneurship Competition, StartUp Skidmore, and endowed lectures; updating/maintaining database (using Raisers Edge) of past participants and managing electronic mailing lists

General office duties: managing list generation and creating mail merges as needed; making logistical arrangements for on- and off-campus events; submitting work orders for Facilities, Dining Services, and Media Services; and serving as first responder to phone and email inquiries, and providing help and information

Assisting with the training and task management of student workers: works closely with student workers in managing and organizing workflow; lead role in training student workers on software, procedures, and office policies

Responsible for processing all check requests in Oracle, and keeping track of payment deadlines for vendors

Qualification

Event planningDatabase managementOffice administrationMicrosoft WordMicrosoft ExcelMicrosoft PublisherMultitaskingInterpersonal skillsOrganizational skillsConfidentialityProfessional presentation

Required

High School Diploma or Equivalent Required

Proficiency in software applications including Word, Excel, and Publisher

Ability to successfully handle multiple tasks simultaneously

Ability to work independently

Ability to interact with many different and diverse constituencies

Ability to maintain a high-level of confidentiality

Ability to work well in a very fast-paced, high-volume, deadline-driven environment

Ability to present oneself professionally when representing Skidmore at events on and off-campus

Excellent organizational and interpersonal skills

Company

Skidmore College

Founded more than a century ago and located in Saratoga Springs, New York, on a beautiful 890-acre campus, Skidmore is a highly regarded liberal arts college educating students to be independent and creative problem-solvers.

Founded in 1903