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Stanford University · 4 months ago

Administrative Associate 3 (Hybrid)

Stanford, CA

Full-time

Hybrid

Mid Level

$39.46/hr - $44.30/hr

4+ years exp

Stanford University is one of the world’s leading teaching and research universities, dedicated to finding solutions to big challenges. The Department of Chemical and Systems Biology is seeking an Administrative Associate 3 to provide administrative support to faculty and lab members, requiring strong communication skills and the ability to manage multiple tasks independently.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature

Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget

Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites

Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies

Create complex reports and spreadsheets which may utilize specialized software and systems

Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection

Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects

May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input

Qualification

Advanced computer skillsOffice software proficiencyOrganizational skillsVerbal communicationCustomer serviceWritten communicationInterpersonal skillsProject managementMulti-taskingSound judgmentAttention to detailInitiative