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Mac Papers and Packaging · 4 months ago

Manager, AR and Billing

Jacksonville, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

Mac Papers and Packaging is a customer-oriented organization seeking to enhance customer experiences through its Accounts Receivable and Billing Manager role. This position involves leading a team to improve working capital, manage invoicing cycles, and ensure efficient billing practices while collaborating with various business functions.

ManufacturingOffice SuppliesPackaging Services

Responsibilities

Serve as a team leader and coach for the national Mac Papers and Packaging Accounts Receivable and Billing departments while collaborating with cross-functional teams from the business including finance, procurement, sales, and customer service

Sponsor and lead performance improvement and key process improvement initiatives to improve the efficiency and effectiveness of the AR and billing practices, including automation and best practices

Create, implement, and maintain workflows, policies, procedures, and controls for AR and Billing processes

Manage the global invoicing cycle to ensure the high volume of customer invoicing and ensure all receivables are promptly processes and accounted prior to month-end close

Record daily cash receipts accurately, apply to invoices, and research discrepancies

Maintain a log and research discrepancies associated with manual billings and work with cross-functional teams to perform remediation analysis and drive continuous improvement efforts across the function and the business

Setup, manage, and troubleshoot multiple customer portals and points of invoicing origination/submission

Participate in the financial statement close process by accurately preparing journal entries, reconciliation, or other analysis as requested and required by the Controller

Manage monthly AR close process including reconciliation of AR sub-ledger to GL and preparation of AR month-end schedules, revenue reporting, and reconciliation to GL

Utilize critical thinking skills to solve departmental, cross-functional, and cross-cycle order to cash process issues

Provide and perform mentoring and training for members of the Accounts Receivable and Billing teams

Create and maintain an ongoing enablement program to ensure members of the AR/Billing team are consistently working toward process improvement and working under leading practices

Assist in the development of practices supporting audit excellence and gather documentation for audit requests

Develop global KPIs and complete financial analyses and analyze AR and billing data to identify trends and provide insights to management for decision making

Generate monthly and quarterly reports

Build relationships with cross-departmental leaders and customers to address and resolve customer billing issues and disputes

Other duties as assigned

Qualification

Accounts Receivable ManagementBilling Process ImprovementERP Accounting PlatformsFinancial AnalysisMicrosoft ExcelTeam LeadershipAnalytical SkillsMultitaskingProcess ImprovementEnglish ProficiencyAttention to DetailInterpersonal SkillsCommunication Skills

Required

BS in Accounting or Finance is required

Minimum of 5+ years billing/invoice and accounts receivable experience

Excellent analytical skills

Proven attention to detail

Experience using ERP accounting platforms (Infor M3, SAP, Sage, Syspro)

Experience using AR automation platforms such as BillTrust

Working knowledge of EDI and customer billing portals

Working knowledge of accounting standards

High proficiency with Microsoft Excel

Ability to multitask and prioritize workload

Must have intermediate Microsoft Office (Word, Excel, Outlook) skills

Must be able to efficiently use a Windows-based computer

Ability to prioritize and complete assignments accurately and in a timely manner

Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment

Strong interpersonal, organizational, oral and written communications skills

Must be able to read and communicate in English, for safe and effective performance of the job and business operations

Must be able to work alone, and with a team

Must be able to pass a drug screen and criminal background check

Preferred

2+ years of team/people leadership preferred

Company

Mac Papers and Packaging

One of the largest wholesale distributors in the southeastern United States, Mac Papers and Packaging is a trusted distribution partner for paper and print, packaging materials and equipment, wide format products and equipment, facility supplies and office products.

Founded in 1965

Jacksonville, Florida, USA

501-1000 employees