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True Find Staffing · 4 months ago

EMS Assistant Project Manager

Richardson, TX, United States

Full-time

Onsite

New Grad, Entry Level

True Find Staffing is seeking an EMS Assistant Project Manager to support project planning, coordination, and execution within the Energy Management and Building Automation industry. The role involves handling administrative and technical tasks, ensuring project milestones are met, and maintaining strong communication with project stakeholders.

Staffing & Recruiting

Responsibilities

Communicate project goals and needs to the project team

Attend project meetings and document meeting minutes as needed

Review and understand project SOWs, submittals, and SOOs

Draft and send professional correspondence, transmittals, and introduction letters

Request and track project information, including schedules, equipment submittals, and contacts

Order project materials (with PM approval) and manage inbound/outbound material tracking

Request panel builds and prepare/deliver panel wire labels

Draft subcontractor agreements and work orders for assigned projects

Support project closeout activities:

Finalize as-built drawings

Create subcontractor and company warranty letters

Distribute all closeout documents to project contacts

Create and maintain project files within designated applications

Support PMs by tracking technician time allocations

Develop and maintain project checklists

Begin using WebCTRL and/or Distech software with basic user-level functionality

Assign technicians to scheduled tasks and update project schedules as directed

Prepare initial project financial review documents using company templates

Draft and deliver RFIs with PM/Engineering support

Maintain project change order logs

Assist with billing preparation and forecasting:

Gather subcontractor billing projections

Complete billing forecast modules and SOV worksheets

Communicate with project contacts regarding percent completion and invoicing

Compile final billing worksheet for accounting team processing

Provide weekly status updates for all active projects to internal teams and external contacts

Conduct job walks on behalf of the Project Manager

Attend and represent the company in project meetings independently

Support project managers in collections-related tasks

Provide customer support for technical system functions (schedules, trends, reports, system navigation)

Manage assigned projects directly when delegated by the Project Manager

Maintain project WIP reports

Compile and manage RFIs

Qualification

Project management softwareConstruction experienceMicrosoft OfficeBuilding automation systemsCommunication skillsProblem-solving skillsTeamwork skillsOrganizational skills