Affinity Management Services, LLC ยท 4 months ago
Administrative Assistant- Community Association Manager-Palm Beach County
Palm Beach County
Full-time
Onsite
Entry Level
2+ years expAffinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County. They are seeking an Assistant Manager to support the daily operation of the management office for community associations, handling administrative tasks, ensuring effective communication, and maintaining organized records.
Financial ServicesManagement ConsultingProperty Management
Responsibilities
Assist in the daily operation of the management office, following established company procedures and guidelines
Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner
Respond to all emails appropriately and promptly
Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution
Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies
Maintain and update information in VertiLink (Property Management Software) and other association databases
Provide general office support, including processing print jobs, scanning, and faxing
Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings
Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings
Manage maintenance and purchase requests, including processing applications and other property-specific forms
Assist in producing meeting minutes for board meetings
Code and enter all invoices for the community
Collaborate with committees and committee chairpersons
Provide daily interaction and support to owners
Post all agendas to the proper physical locations and the website
Process vendor packets for all vendors and monitor vendor license and insurance expiration
Coordinate and reserve conference room events
Undertake special projects as instructed
Qualification
Required
Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.)
Professional communication skills (phone, interpersonal, written, verbal, etc.)
Exceptional customer service skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)
General computer skills required
Preferred
Bilingual proficiency is preferred
2 years of experience in property management is preferred
Benefits
Fully paid medical insurance
Voluntary dental, vision, life insurance, and short-term disability
401(K) Plan after 90 days of employment
Company
Affinity Management Services, LLC
Affinity Management Services provides quality Community Association Management services from Dade, Broward through Palm Beach County.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Rafael P. Aquino
Co-Founder & CEO
Recent News
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