Chinook Systems Inc. · 3 months ago
O&M Project Coordinator (ON-SITE - Arlington, VA) - CONTINGENT
Arlington, VA
Full-time
Onsite
Mid Level
4+ years expChinook Systems Inc. is a leader in delivering lifecycle energy security solutions to mission-critical government and commercial facilities. The Operations & Maintenance Project Coordinator will manage service orders, preventive maintenance, and corrective maintenance activities while ensuring compliance with project requirements and timelines.
Cyber SecurityData CenterProfessional Services
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Receive, log, and track all incoming Service Orders (SOs), Work Orders (WOs), and Preventive Maintenance (PM) tasks
Prioritize orders based on mission impact, emergency/urgent classification, and PWS timelines
Dispatch tasks to the appropriate technicians, subcontractors, or supervisors
Input and maintain data in CMMS (e.g., WebTMA, Maximo, QuicX, IWMS, GFE-provided RMS)
Update work status, labor hours, materials used, and completion notes ensuring that all records meet Government audit and reporting requirements
File and safeguard service reports, asset records, test results, calibration logs, and warranty documents
Serve as the central point of contact between Project Manager, Government COR, technicians, and subcontractors regarding work status
Generate daily/weekly status reports for Government visibility
Track labor utilization, overtime, and contract compliance for reporting to the Project Manager
Assist with inventory tracking, requisitioning materials, and monitoring vendor deliveries
Prepare monthly workload summaries and performance metrics (e.g., aging WOs, repeat calls, Preventive Maintenance, compliance %)
Support QC and Safety documentation by logging deficiencies, corrective actions, and closeout verification
Ensure all required PWS attachments (e.g., SO log, Preventive Maintenance schedule, QC deficiency log) are accurate and up to date
Validate that labor and material hours match contractual CLIN billing requirements
Provide data for Contract Deliverables (CDRLs) and assist with Government inspections or audits
Assist the project team to ensure projects are on-time and accurate per the delivery schedule
Plan, schedule, monitor, and coordinate project personnel and tasks
Keep a customer oriented mindset and provide excellent customer service at all times
Disseminate information both in writing and verbally, explaining complex technical information clearly to engineers, contractors, and facility/owner staff across all communication platforms
Independently initiate and drive tasks forward, demonstrating strong self-motivation and ownership of responsibilities
Solve problems creatively and share the foresight you’ve developed across your career to anticipate hurdles before they become larger issues
Record project meetings and distribute meeting summaries accordingly
Maintain project compliance documents- Quality Assurance, Manpower, Safety, and others
Collect and review closeout documents in support of project compliance
Perform other duties as assigned
Qualification
Required
Must have a High School Diploma or equivalent and at least 4 years of experience in an administrative, facilities, maintenance, or work control role
Requires familiarity with maintenance / operations terminology, work order processes, and preventive / corrective maintenance scheduling
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, MS Project, PowerPoint) is required
Must have experience using a CMMS (e.g., Maximo, Tririga, Archibus, Quicx, BUILDER)
Requires an understanding of work classification (emergency, urgent, routine) and PWS-driven timelines
Must have excellent scheduling and project database management skills
Must be a U.S. Citizen and be able to obtain and maintain up to a Top Secret clearance due to our customer requirements and the nature of the work that we do
Preferred
Advanced experience with CMMS including reporting, Preventative Maintenance scheduling, and KPI dashboards
Proficiency in Government RMS or equivalent reporting systems
Strong Excel skills (pivot tables, VLOOKUP, formulas for tracking labor/material costs)
Working knowledge of Preventive Maintenance standards (ASHRAE 180, OEM schedules, UFC)
Familiarity with contract compliance requirements (CLIN structures, CDRLs, PWS-driven timelines)
An Active Secret or higher Security Clearance
Experience handling construction documentation
Basic knowledge of building systems (HVAC, electrical, plumbing, BAS/UMCS terminology)
Company
Chinook Systems Inc.
In the buildings all around us, life is happening. Babies enter the world. Art evokes imagination. Research leads to breakthroughs.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase