Chinook Systems Inc. ยท 4 months ago
O&M Project Coordinator (ON-SITE - Arlington, VA) - CONTINGENT
Arlington, VA
Full-time
Onsite
Mid Level
4+ years expChinook Systems Inc. is a leader in delivering lifecycle energy security solutions to mission critical government and commercial facility Owners. As an Operations & Maintenance Project Coordinator, you will manage service orders, preventive maintenance, and corrective maintenance activities, ensuring accurate logging and prioritization in accordance with project requirements.
Cyber SecurityData CenterProfessional Services
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Receive, log, and track all incoming Service Orders (SOs), Work Orders (WOs), and Preventive Maintenance (PM) tasks
Dispatch tasks to the appropriate technicians, subcontractors, or supervisors
Input and maintain data in CMMS (e.g., WebTMA, Maximo, QuicX, IWMS, GFE-provided RMS)
Update work status, labor hours, materials used, and completion notes ensuring that all records meet Government audit and reporting requirements
Serve as the central point of contact between Project Manager, Government COR, technicians, and subcontractors regarding work status
Track labor utilization, overtime, and contract compliance for reporting to the Project Manager
Ensure all required PWS attachments (e.g., SO log, Preventive Maintenance schedule, QC deficiency log) are accurate and up to date
Validate that labor and material hours match contractual CLIN billing requirements
Provide data for Contract Deliverables (CDRLs) and assist with Government inspections or audits
Qualification
Required
Must have a High School Diploma or equivalent and at least 4 years of experience in an administrative, facilities, maintenance, or work control role
Requires familiarity with maintenance / operations terminology, work order processes, and preventive / corrective maintenance scheduling
Must have experience using a CMMS (e.g., Maximo, Tririga, Archibus, Quicx, BUILDER)
Requires an understanding of work classification (emergency, urgent, routine) and PWS-driven timelines
Must have excellent scheduling and project database management skills
Must be a U.S. Citizen and be able to obtain and maintain up to a Top Secret clearance due to our customer requirements and the nature of the work that we do
Preferred
An Active Secret or higher Security Clearance
Advanced experience with CMMS including reporting, Preventative Maintenance scheduling, and KPI dashboards
Proficiency in Government RMS or equivalent reporting systems
Strong Excel skills (pivot tables, VLOOKUP, formulas for tracking labor/material costs)
Working knowledge of Preventive Maintenance standards (ASHRAE 180, OEM schedules, UFC)
Familiarity with contract compliance requirements (CLIN structures, CDRLs, PWS-driven timelines)
Experience handling construction documentation
Basic knowledge of building systems (HVAC, electrical, plumbing, BAS/UMCS terminology)
Company
Chinook Systems Inc.
In the buildings all around us, life is happening. Babies enter the world. Art evokes imagination. Research leads to breakthroughs.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase