Nisga'a CIOPS · 2 days ago
Administrative Assistance (NSEP)
Panama City, FL
Full-time
Onsite
Mid Level
3+ years expNisga'a CIOPS provides hands-on experienced services to civilian and DoD programs worldwide. The Administrative Assistant shall provide administrative support to executives and directorates by preparing correspondence, reports, and managing calendars and office procedures.
Logistics & Supply Chain
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Prepare a wide variety of correspondence, reports, and compose routine non-technical correspondence, such as letters of acknowledgement or notification
Consolidate and finalize information for various reports; gather and summarize information from files and documents for supervisor’s use in responding to inquiries; edit documents for correct grammar, spelling, capitalization, punctuation, and format
Shall screen incoming mail, receive telephone calls, and greet visitors
Maintain calendars, schedule appointments, meetings, and conferences
Shall review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit
Shall establish, maintain, purge, and dispose of office records and files in accordance with 1 AF’s records management plan
Make travel arrangements including scheduling transportation, making lodging reservations, and preparing travel orders and vouchers
Shall prepare, consolidate, submit, and maintain time and attendance records in accordance with established procedures
Shall gather all requisitions for office supplies, printing support, and related materials and services
Shall prepare correspondence and reports and compose routine nontechnical correspondence, such as letters of acknowledgement or notification
Shall consolidate and finalize information for various reports, gather and summarize information from files and documents for the Director and Deputy Director’s use in responding to inquiries, edit documents for correct grammar, spelling, capitalization, punctuation, and format
Maintain Director and Deputy Director Calendar, schedule appointments, meetings, and conferences
Shall review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit
Manage all taskers assigned to A9 (Task Management Tool, Executive Tracker) to include daily monitoring, posting, accepting, or declining, and downloading related documents
Qualification
Required
Ability to analyze complex data and situations, and provide clear, actionable insights
Strong capability to identify problems, think critically, and implement effective solutions
Excellent verbal and written communication skills for conveying ideas clearly to both technical and non-technical audiences
Ability to manage multiple tasks, set priorities, and meet deadlines
Collaboration and Teamwork: Strong interpersonal skills and the ability to work effectively in teams or cross-functional environments
Proficiency with Microsoft Office Suite
High school diploma or equivalent education required
Minimum 3-5 years of administrative assistance experience
US citizen
Must have a Secret clearance
Benefits
Medical, dental, and vision insurance
401(k) plan with company matching
Tax-deferred savings options
Supplementary benefits
Paid time off
Professional development opportunities
Company
Nisga'a CIOPS
We have hands-on experience in providing a wide range of services to civilian and DoD programs throughout the world.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase