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Transamerica · 5 months ago

Temporary Recruiting Coordinator

Cedar Rapids, Iowa

Full-time

Hybrid

Entry Level

$19/hr - $24.50/hr

1+ years exp

Transamerica is a financial services company that values hard work, innovative thinking, and personal accountability. They are seeking a Temporary Recruiting Coordinator to provide operational and administrative support for the hiring process, including scheduling interviews, coordinating candidate logistics, and improving the candidate experience.

Financial ServicesImpact InvestingInsurance

Responsibilities

Coordinate complex phone and in-person interview schedules, working closely with recruiters, hiring managers, admins, and internal and external candidates

Schedule phone screens, video teleconferences, on-site meetings, travel, and coordinate recruiting events

Coordinating interview schedules between candidates, recruiters, business units, agencies

Initiate and maintain communication with candidates during the scheduling, interviewing, application, and hiring process

Make travel arrangements including airfare, hotel and transportation; often within tight scheduling deadlines. Responsible for reimbursement of candidate travel expenses

Identify opportunities to improve the candidate experience and scheduling efficiency

Ensure candidates have received and completed pre-employment documents

Input, track, and run reports. Provide and update various confidential reports on a daily, weekly or monthly basis. Reports may include headcount, recruiting activity, expense reports, etc

May be responsible for sourcing and recruitment of entry-level or administrative positions

Reserving conference rooms, ordering food, coordinating video conferences

Responsible for data management and integrity throughout the scheduling and assessment process including input of relevant data into Applicant Tracking System (Workday)

Develops an understanding of their recruitment area with regards to role profiles, candidates’ and hiring manager’s needs

Assist with writing job descriptions, interview guides and employment ads

Prepare offer letters and new hire packets for internal and external candidates

Act as a host to candidates when on-site (i.e., ushering candidates during interviews, providing lunch)

Work with coordinators in remote offices to ensure similar candidate care and manage logistics (i.e. conference rooms, lunch, etc.)

Manage the employment application process; ensuring a completed application is received from each candidate prior to on-site interviews and uploaded into the applicant tracking system (ATS)

Qualification

Microsoft Office SuiteApplicant Tracking SystemTaleoWorkdayAttention to DetailOrganizational SkillsConfidentialityTeamwork

Required

High school or equivalent combination of education and experience GED

1 to 2 years HR experience and some knowledge of applicable laws and policies

Proven experience supporting a team of managers in a fast-paced environment required

Excellent organizational skills and follow-through internally and externally in order to provide a positive candidate experience

Requires strong proficiency in Microsoft Office suite including, Word, PowerPoint, Excel, and Outlook

Preferred

Knowledge and experience of applicant tracking or recruiting information databases/systems (Taleo)

Adept at working with teams in different office locations, and at promoting teamwork

Excellent attention to detail

Ability to maintain a high level of confidentiality

Knowledge of Service-Now and Workday

Benefits

Pension Plan

401k Match

Employee Stock Purchase Plan

Tuition Reimbursement

Disability Insurance

Medical Insurance

Dental Insurance

Vision Insurance

Employee Discounts

Career Training & Development Opportunities

Paid Time Off starting at 160 hours annually for employees in their first year of service.

Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).

Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars

Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.

Adoption Assistance

Employee Assistance Program

College Coach Program

Back-Up Care Program

PTO for Volunteer Hours

Employee Matching Gifts Program

Employee Resource Groups

Inclusion and Diversity Programs

Employee Recognition Program

Referral Bonus Programs

Company

Transamerica

Glassdoor3.2

Transamerica is a private holding company that provides services for various life insurance companies and investment firms. It is a sub-organization of Aegon.

Founded in 1904

Cedar Rapids, Iowa, USA

5001-10000 employees