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Simpson Thacher & Bartlett LLP · 2 days ago

Billing Supervisor

Greater Houston

Full-time

Onsite

Mid, Senior Level

$120K/yr - $140K/yr

4+ years exp

Simpson Thacher & Bartlett LLP is a law firm seeking a Billing Supervisor for their Houston office. The role involves overseeing the billing process, managing direct reports, and ensuring accurate invoicing while addressing any billing issues that arise.

Law Practice

No H1B

Responsibilities

Supervise and train direct reports; manage all day-to-day activities to ensure accurate and timely work product; assign, direct and monitor all work in progress, assign tasks and projects, oversee processes, address issues, and provide resolution when needed

Oversee and process a high volume of invoices on a monthly basis for assigned partners and counsel

Generate, review, and handle preliminary review of time entries to confirm compliance with client outside counsel guidelines. Communicate changes in client policies to timekeepers

Meet regularly with Partners to discuss billing statuses, strategy, and collections efforts; keep Partners and Associates informed of client and firm billing requirements and procedures where appropriate

Review and understand client fee structures rate agreements, and special billing requirements to ensure compliance with Firm policies and procedures

Manage the electronic billing process for clients to ensure that invoices are successfully submitted to clients, troubleshoot any issues with submissions, ensuring timely resolution

Review inventory proactively and consistently to drive towards timely billing, anticipate issues and escalate as needed. Provide monthly billing forecasting based on expected timelines

Regularly review and update comments for reports distributed to the Finance Committee and Partners

Perform other billing coordinator duties for assigned Partners (i.e. apply retainer/ on account funds as directed by attorney and as per Firm policy)

Act as the point person between teams, this includes collections, e-billing, and accruals teams

Act as a resource for others in the research and resolution of complex and/or escalated billing questions and discrepancies providing direction to issue client resolution

Participate in weekly management meetings to discuss billing issues and ongoing projects, and to provide information and recommendations to assist with resolution of related issue

Participate in interview and staff performance process, make recommendations regarding evaluations, administer disciplinary action consistent with Firm policy escalating as appropriate

Ensure staff follows standard operating procedures, taking appropriate action when performance does not meet targets and objective

Work on special assignments and analysis as needed

Perform other duties as assigned

Qualification

Billing experienceMS Office SuiteElite Enterprise3EAnalytical skillsSupervisory experienceCoachingProblem solvingVerbal communicationWritten communicationAttention to detailMentoringOrganizational skills