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Transwestern · 6 days ago

Senior Client Accountant

Houston, TX

Full-time

Hybrid

Mid, Senior Level

2+ years exp

Transwestern is a dynamic commercial real estate company that offers integrated services across various sectors. The Senior Client Accountant is responsible for daily property accounting duties, including preparing financial reports and ensuring compliance with Management/Leasing Agreements, while collaborating with property management to meet reporting deadlines.

Commercial Real EstateProperty ManagementReal Estate

Responsibilities

Prepare all tenant billings and adjustments according to information provided by the Property Manager (PM). Submit Commercial Management (CM) batches for review and posting

Review and post cash receipt batches. Maintain property cash balances

Review and approve all large accounts payable disbursement items (e.g., Weekly A/P batches). Submit weekly Open A/P report for weekly check-run processing

Review and/or prepare bank reconciliations each month for all bank accounts assigned, as necessary

Post the monthly Rent Roll. Ensure that changes from the prior month’s Rent Roll are reasonable, e.g., current month move-in’s or move-out’s, rent steps, etc. Work through necessary approvals before posting

Review aged delinquency report for any adjustments, credits that need to be applied to open charges, and ensure that cash receipts have been properly applied to each tenants’ account. Work with property management on collections, as necessary

Review and revise all supporting schedules with monthly charges as required by the Owner. Ensure sub ledgers and supporting schedules tie to the general ledger

Review the general ledger and income statement for any additional adjusting entries. Contact the PM to confirm the entries then book the entries. Prepare recurring journal entries each month, with input from property management, as necessary

Review financial statements and all monthly reports confirming that all supporting schedules tie to the financial reports. Work with property management to prepare financials for the report. Submit monthly financial report package to the accounting manager and property manager for review

Monitor property bank account cash balances. 1) Check bank account web site for balance, for ACH deposits, for bank fees, and to ensure sufficient funds are available for current AP batch; 2) Transfer funds as necessary between property cash accounts to cover check-runs. 3) Request owner funding if necessary or typical for property. 4) Prepare documentation and paperwork for voids and stop payment on stale-dated checks that have not been presented for payment; submit paperwork to accounting manager for processing

Prepare prior year CAM, real estate tax escalation reconciliations and answering questions from Auditors as needed. Provide escalation reconciliation statements to property management for review

Prepare calculation for owner distribution based on owner requirements and time schedule. Initiate monthly owner distribution as set forth in the Property Management Agreement

Prepare monthly rent-up reports to send to the property manager for review. Post rent-ups after the property manager sends approvals. Make corrections/adjustments on tenant ledger as directed

Ensure timely payment of mortgages and property taxes

Calculate the monthly Management Fee and/or Incentive Management Fee due Transwestern, including all required documents for backup

Maintain scanned copies of monthly financial reporting packages, bank statements and reconciliations. Load all required documents into Prop360 and Client document storage site as required

Communicate effectively with clients, tenants, internal and external auditors, tax preparers and team members as required

Calculate and file sales tax if required

As appropriate, close accounts payable, commercial management modules and general ledger modules each month

For the annual plan/budget process and quarterly reforecasting processes, will work with property management to prepare. This could include calculation of recoveries, assistance with gross up calculations, entering budget figures into accounting software, etc

Prepare monthly accruals with input from the property manager and post

Issue monthly accounting calendar to the property management team

Calculate late fees for tenants if required

Create and maintain percentage rent schedules and gross sales reporting as required

Enter new and amended leases from lease abstracts into the appropriate accounting system following verification of lease terms

Perform or assume additional client accounting duties as assigned

Qualification

Real estate accounting softwareFinancial reportingAccounting principles (GAAP)Budget preparationAnalytical skillsMicrosoft ExcelMicrosoft WordCustomer service orientationCommunication skills

Required

A minimum of 2-3 years of recent fee-based property management accounting experience

Working knowledge of financial terms and principles including knowledge of current accounting methods (cash and basic accruals). Ability to apply generally accepted accounting principles (GAAP)

Working knowledge of the budget reporting requirements of each Owner and participate/assist in the preparation of the annual budget with members of property management

Working knowledge of the escalation and operating expense budgeting and settlement process, including the calculation of 'gross-ups', and participate/assist in the preparation of the actual settlement schedules

Proficiency with Microsoft Word, Excel, and Adobe

Demonstrate strong analytical capabilities with a high attention to detail

Ability to handle multiple projects, changing priorities and demanding, time-sensitive, work load(s)

Ability to receive general work supervision/be self-managed/work independently

Ability to provide efficient, timely, reliable and courteous service to internal and external customers

Ability to keep information and internal communications confidential

Exhibit excellent verbal and written communication skills

Must be able to remain in a stationary position 50% or more of the time/constantly operate a computer and other office productivity machinery (ex. a calculator, copy machine, computer printer) or, by request, be provided reasonable accommodations to perform the essential functions of the position

Strong desire to succeed in an entrepreneurial environment

Strong customer service orientation