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Williams-Sonoma, Inc. · 1 day ago

Lease Administrator

Olive Branch, MS

Full-time

Onsite

Entry Level

1+ years exp

Williams-Sonoma, Inc. is the premier specialty retailer of high-quality products for the kitchen and home in the United States. They are seeking a Lease Administration Coordinator to support the Real Estate department by managing lease documents, maintaining tracking reports, and assisting with various administrative tasks related to business licenses and permits.

Retail

No H1B

Responsibilities

Act as secondary point of contact for Lease Administration function for internal WSI team members as well as additional contact point for outsourced Lease Administration provider and 3rd party vendor for business licenses

Track various applications through signature and submittal processes (annual reports, lease documents, business licenses)

Provide supporting documentation (lease copies, approval forms, payment support, and other documentation) to auditors

Track, code invoices for payment, and distribute checks/payment information

Enter/track fully executed lease documents and necessary approval paperwork

Manage annual Canada recycling program

Use Oracle to track payment information and run payment reports

Assist legal team with coding and submitting legal invoices

Maintain and organize legal files – scanning into shared folders, filing original signed documents, and maintaining original approvals, notes, change of business forms in “hard copy” legal files

Various administration tasks to support lease administration team

Complete special projects as assigned

Qualification

OracleMS Office SuiteAccounting degreeBusiness licenses experienceCustomer service skillsAnalytical skillsFrench languageCommunication skillsOrganizational skills

Required

Accounting degree preferred

Similar work experience, preferably with an emphasis in business licenses, permits and administrative work

At least 1-2 years of work experience in a fast-paced corporate environment

Well-organized, high attention to detail, responsive to demands with high sense of urgency

Independent worker with ability to manage shifting priorities and deadlines

Ability to communicate both verbally and through written mediums in a clear and concise manner

Proven ability to effectively interact with multiple teams and various levels of management

Self-starter, eager, problem solver, creative thinker, adaptable, strong analytical skills

Excellent customer service skills and willingness to partner with other team members

Strong systems aptitude with working knowledge of and strong skills in MS office suite including excel

Strong math and written communication skills required

Ability to perform work onsite in the (San Francisco, Rocklin, Portland, New York, San Jose) office full-time pending state, local, and Company return-to-work guidance during and after the COVID-19 pandemic