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Premier Truck Group · 4 months ago

Administrative Assistant - Service Department

Olathe, KS

Full-time

Onsite

Entry Level

2+ years exp

Premier Truck Group is the largest Freightliner dealer group in North America, headquartered in Dallas, Texas. They are seeking an Administrative Assistant to manage day-to-day operations, assist with event planning, and provide high-end administrative support to various executives and departments.

Automotive

Growth Opportunities

Responsibilities

Answers multi line phone system in accordance with company policies, using the company approved greeting in a friendly and professional manner

Assists in managing the day-to-day operations of management

Event Planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation

Office Management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance

Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation and copies

Organizes and maintains files and records

Plans and schedules meetings and appointments

Manages projects and conducts basic research

Prepares correspondence and reports

Makes travel arrangements

Organizes meetings, keeping agenda, minutes, etc

Assists other managers

Other duties as assigned

Qualification

Microsoft Office SuiteOffice ManagementMulti-taskingCommunication SkillsCustomer ServiceAnalytical SkillsEvent PlanningSound JudgmentSelf-motivated

Required

Positive and professional attitude with ability to get along with others

Outstanding communication skills, with the ability to interact with all levels of staff

Expert multi-tasker and with the ability to prioritize accordingly

Must be proficient dealing with fast-paced, rapidly changing and often ambiguous environments; be organized and have a commitment to details

Positive and approachable attitude

Organized and goal-oriented professional with ability to use strong analytical skills, knowledge of office administrative procedures and strong background in office management

Results-focused individual providing high-end administrative support to various executives as well as various departments

Must be proficient in administrative tasks to promote continuous support and improvement of the existing system

Sound judgment and critical thinking skills

Self-motivated and the ability to work independently with little or no supervision

Strong working knowledge of Microsoft Office Suite (Word, Power Point, Excel, and Outlook)

Ability to prepare executive level presentations, memos, and general correspondence

Provide excellent customer service

High school diploma or the equivalent and two years related experience or equivalent combination of education and experience

A valid driver's license is required