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Magnetar · 3 weeks ago

Project Scheduler and Resource Manager

Evanston, IL

Full-time

Onsite

Mid, Senior Level

$90K/yr - $150K/yr

5+ years exp

Magnetar is a leading global alternative asset manager based in Evanston, IL, seeking a highly organized and proactive Project Scheduler and Resource Manager to join their Project Management Office. This role involves overseeing the scheduling and allocation of IT and business resources across enterprise projects, collaborating with various stakeholders to improve planning accuracy and ensure alignment with strategic initiatives.

Asset ManagementFinancial ServicesHedge FundsWealth Management

Growth Opportunities

No H1B

Responsibilities

Maintain a centralized view of resource assignments across IT and business projects

Partner with project managers and function leads to assign resources to projects based on availability, skillsets, and business priorities

Track roll-on/roll-off dates and escalate when resource conflicts or overallocations impact delivery

Assist with determining staff allocation across business-as-usual (BAU) and project development activities

Work with function leads to escalate conflicts where higher-priority BAU responsibilities interfere with project tasks

Develop and maintain capacity and demand models using pipeline data, historical performance, and business forecasts

Identify resourcing gaps early and recommend solutions (e.g., reallocation, hiring, contractor support)

Support the Project Governance Committee in resource availability, prioritization and allocation across the project portfolio

Help implement and enhance project scheduling and resource management within enterprise systems (e.g., Smartsheet, Microsoft Project, Power BI)

Support adoption of standard resource planning processes and ensure timely updates by project managers and team leads

Support the adoption and effective use of resource management tools and technology

Produce regular reports and dashboards on resource utilization, capacity trends, and forecast accuracy

Facilitate regular resource review meetings with key stakeholders

Escalate constraints and collaborate on resolution strategies with project and functional leaders

Qualification

Resource planningProject schedulingAgile methodologyPower BIExcelSmartsheetStakeholder engagementAnalytical skillsPPM systemsBusiness operationsCommunication skills