Booth & Associates ยท 14 hours ago
Project Coordinator
Raleigh, NC
Full-time
Onsite
Entry Level
2+ years expBooth & Associates is seeking a Project Coordinator for their Raleigh Office team. The role involves performing various project management and administrative tasks to support project management and engineering staff in accordance with company best practices.
Finance
Responsibilities
Assist in creation of scope of work documentation, including financials, based on previous relevant projects
Enter financial specifics into project accounting database and obtain reports for Project Managers and Project Engineers
Willingness to learn general project flow as it relates to deliverable tracking and understand details and dependencies of all tasks relevant to scheduling
Maintain internal project deliverable tracker with updated dates from project schedules
Assist project managers with maintenance of project schedules
Prepare bid documentation including technical specifications, formalized proposals, presentations, and brochures
Generate bid tabs, conduct bid openings with vendors, and generate/track purchase orders
Maintain historical databases
Interact with client/vendors as required to coordinate document delivery and seminar set up
Attend meetings, taking detailed notes that can be synthesized for key actions with assistance from PMs/Technical Leads
Coordinate travel arrangements
Create and track purchase orders
Thorough organizing and filing of digital documentation
Proficiency in business writing and an excellent command of the English language
Strong attention to detail, with superior administrative, analytical and interpersonal skills
Perform basic functions of Microsoft Excel, Word, Project, PowerPoint and Outlook
Proficiency in PDF editing software
Must interface well with employees and customers at all levels
Perform other related duties incidental to the work described herein
Qualification
Required
A minimum of a 4-year degree from a university or technical college is required
2-4 years administrative experience is required
Assist in creation of scope of work documentation, including financials, based on previous relevant projects
Enter financial specifics into project accounting database and obtain reports for Project Managers and Project Engineers
Willingness to learn general project flow as it relates to deliverable tracking and understand details and dependencies of all tasks relevant to scheduling
Maintain internal project deliverable tracker with updated dates from project schedules
Assist project managers with maintenance of project schedules
Prepare bid documentation including technical specifications, formalized proposals, presentations, and brochures
Generate bid tabs, conduct bid openings with vendors, and generate/track purchase orders
Maintain historical databases
Interact with client/vendors as required to coordinate document delivery and seminar set up
Attend meetings, taking detailed notes that can be synthesized for key actions with assistance from PMs/Technical Leads
Coordinate travel arrangements
Create and track purchase orders
Thorough organizing and filing of digital documentation
Proficiency in business writing and an excellent command of the English language
Strong attention to detail, with superior administrative, analytical and interpersonal skills
Perform basic functions of Microsoft Excel, Word, Project, PowerPoint and Outlook
Proficiency in PDF editing software
Must interface well with employees and customers at all levels
Perform other related duties incidental to the work described herein
Preferred
engineering firm experience preferred
Company
Booth & Associates
Booth & Associates is a full service firm that offers engineering services to municipalities, electric cooperatives and industrial campuses.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase