NEOGOV · 3 months ago
Community Services Administrative Assistant
Fountain Hills, AZ
Full-time
Onsite
Entry Level
$24.43/hr - $34.93/hr
3+ years expNEOGOV is offering an excellent full-time job opportunity as an Administrative Assistant in the Community Services Department of the Town of Fountain Hills. This role involves providing administrative support to the Community Services Director and Division Supervisors, coordinating Commission meetings, and assisting with budget-related tasks.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides administrative support to Department management in preparing budget materials and routine reports. Assists with bidding processes and maintains related contract files. Provides general support to managers and supervisors on projects through reporting, file management, and document coordination
Prepares and distributes Commission Meeting packets and postings; secures meeting rooms, attends Commission meetings, transcribes Commission minutes. Prepares all paperwork pertaining to Commission recruitment and attends recruitment interviews
Provides administrative support in the day-to-day operations of the department. Reviews incoming mail, distributes it accordingly, and responds to correspondence as directed
Prepares requisitions and receives products on purchase orders using the ERP (Enterprise Resource Planning system) system. Maintains a department purchase card and codes purchases. Monitors and orders departmental supplies. Calls for equipment repair when necessary. Monitors and stocks the department’s brochures and flyers in kiosks
Provides support for the Town Hall CSRs (Customer Service Representatives); assists in participant registration and park facility booking, and other areas as needed
Conducts research, and accomplishes special projects. Responds to requests for information from staff and the general public in a timely manner to achieve satisfactory resolutions
Maintains records/documents for the department. Adheres to the records retention requirements
Performs other related duties as assigned
Qualification
Required
Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency
Junior college, vocational, business, technical or correspondence schools are likely sources
Appropriate certification may be awarded upon satisfactory completion of advanced study or training
Must be literate in Microsoft Word, Excel, PowerPoint, and Microsoft Outlook
Minimum three years in progressively responsible administrative work
Possess a valid driver's license for a minimum of two years with a good driving record
Equivalent combination of experience and training that meet the minimum qualifications may be substituted
Work requires the ability to read and understand reports, letters, correspondence, schedules, budget material and purchase orders
Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division
Work requires the ability to write reports, letters, correspondence, schedules and purchase orders
Work involves a variety of duties requiring attention to detail, accuracy, and the ability to follow established procedures
The incumbent has regular contact with other Town staff, vendors, suppliers, and external agencies
Benefits
Generous vacation
Health insurance
Retirement programs
Tuition assistance
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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