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The California State University · 4 months ago

CES Event Specialist (Administrative Analyst/Specialist, Non-Exempt), UPDATED*

Sonoma, CA

Full-time

Onsite

New Grad, Entry Level

$3,879/mo - $4,583/mo

The California State University is seeking a CES Event Specialist to support its Conference and Event Services. The role involves coordinating logistics, managing agreements and contracts, and ensuring a smooth execution of events while maintaining strong client relationships.

EducationHigher EducationUniversities

Culture & Values

No H1B

Responsibilities

Initiates, coordinates, and executes a variety of administrative and analytical tasks in support of Conference and Event Services accounts

Prepares agreements and contracts

Maintains account relationships

Oversees development, evaluation, and coordination of an event setup to arrival

Inputs data into the campus scheduling software, catering software, project management software as well as various spreadsheets and forms

Recommends product and service enhancements

Adheres to internal communication methods

Follows customer service standards and coordinates product and service deliveries

Uses independent judgement to make decisions, interpret and apply department, division, campus and system-wide policies and procedures

Performs research when needed

Prepares and analyzes budgetary and other financial reports

Provides support documentation and provides general office assistance in support of the office

Handles multiple work priorities and is accountable for own work results

Engages in significant customer contact and information coordination, involving interaction with all levels inside and outside the university

May deal with sensitive and confidential information

Qualification

Event coordinationAdministrative analysisMicrosoft OfficeGoogle SuitePeopleSoftCustomer serviceData analysisProject management

Required

Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Intermediate proficiency with computers and Microsoft Office applications required

Significant amount of customer contact and information coordination

Ability to handle sensitive and confidential information

Ability to use independent judgement to make decisions

Ability to interpret and apply department, division, campus and system-wide policies and procedures

Ability to perform research when needed

Ability to prepare and analyze budgetary and other financial reports

Ability to provide support documentation and general office assistance

Preferred

Working knowledge and experience in event and conference coordination

Knowledge of Google Suite, PeopleSoft and a variety of web-based scheduling packages such as 25Live, Social Tables, Trello, and Caterease

Benefits

Medical

Dental

Vision

Life and disability insurances

Retirement (CalPERS)

Tuition waiver

Vacation and sick leave

15 paid holidays are offered each year

Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer

Company

The California State University

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The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.

Founded in 1947