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Voloridge Investment Management, LLC · 2 hours ago

Administrative Assistant

Jupiter, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Voloridge Investment Management is a financial firm based in Jupiter, FL, that utilizes advanced data science in its investment strategies. They are looking for an experienced Administrative Assistant to provide comprehensive support to executives and staff while enhancing the work environment.

Angel InvestmentConsultingFinanceFinancial ServicesRisk Management

Responsibilities

Perform administrative and office support duties for company executives and staff, including calendar management, meeting scheduling, and expense reports

Plan and manage complex travel arrangements for executives, candidates, interns, and employees, including flights, hotel bookings, transportation, and dining, ensuring itineraries align with schedules and budget guidelines

Handle daily aspects of office management, communicate frequently and effectively with all internal staff as well as outside clients and vendors

Responsible for maintaining inventory and ordering our snacks and office supplies, as well as cleaning and stocking assigned kitchens on a continuous basis

Manage the company’s common areas and ensure all office and kitchen supplies and inventory is organized and well-stocked

Assist with company event planning, packaging and delivery of anniversary gifts, and track actual expenses to compare to the budget

Welcome investors, guests, and customers by greeting them, in person or on the telephone; answering or directing inquiries

Sort and distribute incoming mail and prepare outgoing mail; additional duties include emailing, scanning, and filing

Assist the Culinary Administrative Assistant, as needed, with food preparation, set up, and breakdown

Create written manuals of company policies and procedures for all operational activities

Provide occasional support to HR recruitment; sensitivity to confidential matters may be required

Perform other duties and responsibilities as assigned

Qualification

Microsoft OfficeAdobe AcrobatOffice managementTime managementMultitaskingVerbal communicationWritten communicationInterpersonal skillsProblem solvingDetail oriented