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K&L Gates · 2 weeks ago

Intellectual Property Practice Assistant

Pittsburgh, PA

Full-time

Hybrid

Mid Level

$61K/yr - $92K/yr

3+ years exp

K&L Gates is a global law firm seeking an experienced Intellectual Property Practice Assistant to join their Pittsburgh Shared Services Team. The role involves supporting the IP team with the preparation, filing, and prosecution of patents, trademarks, and copyright applications while maintaining confidentiality and adhering to firm guidelines.

LegalReal Estate

H1B Sponsor Likely

Responsibilities

Preparing Patent/Trademark Office forms, including but not limited to: Provisional Cover Sheet, Application Data Sheet, Power of Attorney/3.73 Statement, Extension of Time, Notice of Appeal, Terminal Disclaimer, Issue Fee Transmittal, SB08, Oath/Declaration

Send signature documents (Power of Attorney, Assignment, and Declaration) for execution by inventors

Assisting with preparing, filing and prosecution of US and foreign patents, US and foreign trademarks and copyright applications including electronic filing with the USPTO

Drafting patent documents and correspondence

Preparing Assignments for execution by inventors

Assisting with preparation and formatting specification and responses to Office Actions in proper USPTO format

Handling administrative aspects of US patent prosecution

Coordinate with internal and external docketing to manage deadlines

Send reminders to timekeepers and clients regarding upcoming deadlines

Managing IP docketing deadlines

Maintaining trademark and copyright application files

Maintaining patent application files

Assisting with patent searches

Researching and gathering foreign references and non-patent literature documents

Compiling supporting documents to accompany nationalization instructions

Reviewing filing receipts and notices of recordation received from USPTO for accuracy

Assisting in all administrative aspects of IP work, including conducting searches on the USPTO website

Qualification

Patent prosecution experiencePatent filing experienceUSPTOIP practice assistant experiencePatent CenterHigh proficiency in WordClient service skillsCan-do attitudeAttention to detailExemplary communication skills

Required

Must have at least 3+ years of patent prosecution experience

IP practice assistant experience

Patent filing experience

Experience with opening new matters, conflicts, time entry, bills and reimbursements

Experience with Patent Center / TEAS / TSDR

Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers/partners

High proficiency in the use of Word, Outlook, Excel, PowerPoint and Adobe

Exemplary oral and written communication skills

Excellent attention to detail, including using correct spelling and grammar

Ability to work with multiple lawyers on different matters

Excellent client service skills

Can-do attitude and flexible approach

Preferred

Experience with Imanage and PattsyWave

Benefits

Medical/Prescription Drug Coverage (including a Health Savings Account feature)

Back-up Child/Elder Care and access to a caregiving concierge

Dental Insurance

Wellness Program

Vision Insurance

Pre-tax Commuting Benefits

401(k) Retirement Plan and Profit Sharing

Business Travel Accident Insurance

Short- and Long-term Disability Protection

Pet Insurance

Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)

Health Advocacy Services

Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)

Identity Protection/Restoration and Fraud Insurance

Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)

Student loan refinancing options and access to a student loan concierge service

Paid Holidays (12)

Addiction Resources

Family Building Benefits

Breast Milk Delivery and Lactation Support Services

Flexible Spending Accounts

Employees also may be eligible to receive bonuses and certain expense reimbursements

Employee Assistance Program

Professional Development and CLE Credit Opportunities

529 Deductions

Relocation

Accident Insurance

Employee Referral Program

Critical Illness Insurance

Hybrid/Remote Work Opportunities

Hospital Indemnity Insurance

Perks including: Technology, Entertainment, and Travel Discount Programs

Bereavement Leave

All other benefits (such as leaves of absence) required by law

Company

K&L Gates

Glassdoor3.5

At K&L Gates, we foster an inclusive and collaborative environment across our fully integrated global platform that enables us to diligently combine the knowledge and expertise of our lawyers and policy professionals to create teams that provide exceptional client solutions.

Founded in 1883

Pittsburgh, Pennsylvania, USA

1001-5000 employees

http://www.klgates.com/

H1B Sponsorship

K&L Gates has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2024 (3)

2023 (1)

2022 (6)

2021 (2)

2020 (19)