American Society for Microbiology · 1 day ago
Senior Administrative Assistant, CEO and Governance
Washington, DC
Full-time
Onsite
Senior Level
$48K/yr - $70K/yrAmerican Society for Microbiology is seeking a Senior Administrative Assistant for the CEO and Governance, who will provide high-level administrative support to both the CEO and the Governance office. The role involves managing complex calendar and travel arrangements, coordinating meetings, and ensuring seamless operations within a fast-paced environment.
BiotechnologyEducationLife ScienceNon Profit
Responsibilities
Provide High-Level Administrative Support: Deliver comprehensive administrative assistance to the Office of the CEO and the Governance Department, prioritizing workflow and ensuring smooth operations in a fast-paced, high-visibility environment
Calendar and Schedule Management: Proactively manage complex and shifting schedules for the CEO, ensuring all meetings, priorities, and changes are handled efficiently and without delay
Travel Coordination: Manage travel logistics and create detailed itineraries for the CEO
Governance and Committee Support: Assist with scheduling, planning, and executing Governance-related committees and Board of Director meetings, maintaining impeccable attention to detail in materials and logistics
Meeting and Event Coordination: Plan, organize, and execute pertinent meetings and events, ensuring all details are accurate and logistics are seamless. Facilitate the preparation and follow-up of Committee meetings, including the creation of agendas, minutes, and action items
Professional Communication: Draft, review, and manage high-level business correspondence, maintaining a high standard of professionalism in both written and verbal communications
Qualification
Required
Great attention to detail and the ability to meet deadlines and respond in high-pressure and/or urgent situations
Ability to maintain composure and maintain a strategic presence during high-pressure situations by being resourceful, anticipating needs, prioritizing responsibilities, and proactively managing schedules
Exhibit sound judgment and common sense while making decisions
Flexibility to adapt to constantly changing demands and take on new and unfamiliar tasks
Self-starter with a proactive approach to providing exceptional customer service, demonstrating professional interpersonal skills with internal and external customers at all levels
Provide High-Level Administrative Support: Deliver comprehensive administrative assistance to the Office of the CEO and the Governance Department, prioritizing workflow and ensuring smooth operations in a fast-paced, high-visibility environment
Calendar and Schedule Management: Proactively manage complex and shifting schedules for the CEO, ensuring all meetings, priorities, and changes are handled efficiently and without delay
Travel Coordination: Manage travel logistics and create detailed itineraries for the CEO
Governance and Committee Support: Assist with scheduling, planning, and executing Governance-related committees and Board of Director meetings, maintaining impeccable attention to detail in materials and logistics
Meeting and Event Coordination: Plan, organize, and execute pertinent meetings and events, ensuring all details are accurate and logistics are seamless. Facilitate the preparation and follow-up of Committee meetings, including the creation of agendas, minutes, and action items
Professional Communication: Draft, review, and manage high-level business correspondence, maintaining a high standard of professionalism in both written and verbal communications
Project Management Skills: Plans, initiates, executes, controls and closes projects. Tracks and manages resources, timelines, costs, deliverables and performance, and implements contingency plans, if necessary, to ensure projects are successfully completed
Organizational Knowledge: Understands the norms and culture of ASM, the organizational structure and mission. Is able to effectively navigate the organization to accomplish work objectives
Planning and Organizing Skills: The ability to organize, prioritize and, where applicable, delegate work activities to efficiently accomplish tasks and meet objectives
Presentation and Written Communication Skills: Either 'one-on-one' or within a group setting, employing the use of various media to share ideas, convey information and obtain necessary inputs in a clear and concise manner
Domain Knowledge: Demonstrates professional/technical knowledge, skills and expertise within functional area. Stays current on best practices and the ability to apply that knowledge and/or skill in a variety of work situations
Enterprise Processes and Technologies: Understands and effectively uses standard office equipment such as personal computers / laptops, and office automation software. Uses new, specialized or the organization-specific equipment, technologies, software, databases and systems, as required, in accordance with the organization policies. Up to date on social media and uses it appropriately on behalf of ASM
Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and authenticity
Drives Results – Consistently achieving results, even under tough circumstances
Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels
Values Differences – Recognizing the value that different perspectives and cultures bring to an organization
Decision Quality - Making good and timely decisions that keep the organization moving forward
Company
American Society for Microbiology
American Society for Microbiology is a professional organization for scientists who study and research various aspects of microbiology.
Founded in 1899
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Stefano Bertuzzi
Chief Executive Officer
Chris DeCesaris
Chief Finance & Business Officer
Recent News
2025-11-03
2025-10-14
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