Hundred Health · 3 months ago
Executive Assistant to High-Performance Founder (Napa-Based, Full-Time)
Santa Monica, CA
Full-time
Onsite
Mid LevelHundred Health is a health tech company seeking an Executive Assistant to support their high-performance founder. The role involves managing business operations, investor relations, and communications, while acting as a strategic partner to optimize the founder's time and enhance operational efficiency.
Computer Software
Responsibilities
Optimize the founder’s time as a business asset—prioritize deep work, cut low-value meetings, suggest high-leverage engagements
Slack daily agenda by 6am; deliver weekly 'Review + Preview' of business priorities
Anticipate scheduling conflicts and propose solutions before they’re asked
Write emails, texts, and intros in the founder’s direct, no-fluff voice for investors, partners, and team
Triage and delegate daily to keep the inbox clean
Flag critical comms (investor updates, key intros) for the founder; handle the rest
Run logistics for hiring (candidate coordination, references), investor calls and pitch decks, business travel, and critical workflows (partnerships, vendor negotiations)
Plan business offsites, investor meetings, and industry events with flawless execution
Handle contracts, budgets, and communications with business vendors and service providers
Build processes for team onboarding, investor tracking, pitch deck updates, and document management (NDAs, SAFTs, contracts)
Design trackers in Notion, Airtable, or Sheets for business ops, investor pipelines, and project milestones
Streamline repetitive tasks to scale operational efficiency
Log meetings, decisions, promises, and follow-ups across platforms
Capture verbal commitments and 'revisit later' items from business discussions
Track investor conversations, partnership intros, and next steps
Qualification
Required
Calm under pressure
Ability to anticipate chaos
Experience in building systems
Flawless execution in a fast-moving startup environment
Managing investor relations
Hiring logistics
Business travel coordination
Critical workflows management
Tracking conversations, decisions, and follow-ups across Slack, email, and Notion
Keeping sensitive business information locked down
Strategic calendar control
Optimizing the founder's time as a business asset
Prioritizing deep work
Cutting low-value meetings
Suggesting high-leverage engagements
Delivering daily agenda by 6am
Providing weekly 'Review + Preview' of business priorities
Anticipating scheduling conflicts and proposing solutions
Ghostwriting emails, texts, and intros in the founder's voice
Triage and delegate daily to keep the inbox clean
Flagging critical communications for the founder
End-to-end ownership of logistics for hiring, investor calls, and business travel
Planning business offsites, investor meetings, and industry events
Handling contracts, budgets, and communications with business vendors
Building processes for team onboarding, investor tracking, and document management
Designing trackers in Notion, Airtable, or Sheets
Streamlining repetitive tasks to scale operational efficiency
Logging meetings, decisions, promises, and follow-ups
Capturing verbal commitments and 'revisit later' items
Tracking investor conversations, partnership intros, and next steps
Acting with urgency
Triple-checking schedules, documents, and plans
Fluency in Slack, Superhuman, Notion, Calendly, Zoom, AI transcription tools
Handling sensitive business data with discretion
Ghostwriting in the founder's voice
Spotting inefficiencies and building systems
Emotional intelligence in high-stakes settings
Aligning with the company's brand messaging, tone, and professional vibe
In-person presence in Napa 4-5 days/week
Preferred
Supported founders or execs at fast-moving startups (e.g., Athena, Double, Zirtual)
Experience in ops, production, or investor coordination in tech or health industries
Knowledge of the SF/Napa ecosystem (business networks, vendors)
Ability to handle light Notion/Airtable builds and email automations
Company
Hundred Health
Hundred turns your data into direction.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase