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Zing Recruiting · 3 months ago

Administrative Support Specialist - Deputy School Board Clerk

Petersburg, VA

Full-time

Onsite

Mid Level

3+ years exp

Peoplelink Staffing, in partnership with a prominent client in Petersburg, VA, is seeking an Administrative Support Specialist to serve as the Deputy School Board Clerk. The role involves ensuring accurate recording of Board actions, maintaining minutes, overseeing Board meeting logistics, and providing administrative support to Board members.

ConsultingHuman ResourcesRecruitingStaffing Agency

Growth Opportunities

Responsibilities

Assumes the duties of the School Board Clerk in her absence

Ensures recording of Board actions and deliberations, maintains minutes, reviews and signs legal documents, and discharges other duties as directed by the Board or as prescribed by the Code of Virginia, Section 22.1-7

Maintains minutes of all Board Meetings

Reviews, signs, and/or notarizes all official and legal documents for the Board, including contracts, resolutions, minutes and other documents

Oversees all activities related to Board meetings and work sessions, to include developing the agenda, preparing and distributing Board packets and all required information prior to the meeting

Gives public notice and attends all Board Meetings

Coordinates revisions to Board policies and regulations; and, researches policy issues of interest to the Board

Ensures that Board meeting rooms are ready for each meeting, including obtaining all supplies and equipment required for the meeting room

Provides administrative support to Board members and serves as the interface between the Superintendent and individual Board members on correspondence, inquires, and/or requests for information

Works with the Board Attorney, the Director of Human Resources and the Department of Pupil Personnel Services to schedule hearings as necessary and records and maintains minutes of such meetings

Updates VSBA member verification reports, periodically

Makes travel arrangements for Board members

Performs other duties as assigned