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Parker Poe Adams & Bernstein LLP · 3 months ago

Receptionist / Office Assistant

Washington, DC

Full-time

Onsite

Entry Level

$21.63/hr - $28.85/hr

2+ years exp

Parker Poe Adams & Bernstein LLP is a long-established law firm that values collaboration and community service. They are seeking a Receptionist/Office Assistant to manage front desk duties, provide excellent client service, and handle office administrative tasks to ensure a smooth operation of the Washington, DC office.

BankingConsultingFinanceGovernmentReal Estate

H1B Sponsor Likely

Responsibilities

Answer a multi-line telephone system for eight hours per day. Determine the purpose of calls, answer general questions and relay information, and transfer calls to appropriate personnel

Greet clients and guests in a courteous and professional manner and assist them with their requests. Monitor visitor access. Issue guest and vendor badges and validate parking when required

Serve as the central point of contact for office print and copy needs. Operate machines, prioritize incoming jobs, and ensure they are handled accurately and timely. Maintain supplies for the copy center and monitor the printer/copiers to ensure all documents are handled appropriately

Handle incoming mail, packages, and courier duties. Receive and sign for documents and package deliveries. Route mail to the correct resource and maintain a daily log of all incoming packages and documents

Handle courier requests as needed, including lunch pickups and delivering or retrieving documents from clients, courts, or related facilities for filings and other legal matters

Coordinate the use of all conference rooms. Schedule and reserve rooms as requested by attorneys and staff

Set up conference rooms with the appropriate arrangement of tables and chairs for each meeting or event. Monitor and handle change requests. Coordinate any catering or supply needs. Assist with audio-visual set-up and troubleshooting

Ensure the front reception area, conference rooms, and kitchen areas are clean, stocked, organized, and maintained throughout each day for client and guest visits

Provide additional administrative assistance to multiple departments when needed

Other general administrative duties as assigned by the Office Administrator or attorneys

Qualification

Front desk experienceMulti-line phone systemCustomer service skillsMicrosoft WordMicrosoft OutlookBasic office equipmentMulti-tasking abilityCommunication skills

Required

High School Diploma/GED and two years of related experience in a professional environment required, or the combined equivalent of education and experience

Front desk experience with use of a multi-line phone system

Excellent customer service and communication skills

Possess basic proficiency in Microsoft Word and Outlook; working knowledge of MS Excel preferred

Ability to handle multiple tasks simultaneously in a fast-paced environment and use resources efficiently

Familiarity with basic office equipment and procedures, as well as mail and packages

Ability to bend, stoop, and lift up to 15 pounds and move tables, chairs, and equipment

Valid driver's license with a clean driving record

Preferred

Working knowledge of MS Excel

Benefits

Medical

Dental

Vision

Retirement

Life & disability insurance

Additional fringe benefits

Company

Parker Poe Adams & Bernstein LLP

Businesses and local governments turn to Parker Poe to structure transactions, navigate regulations, and resolve disputes.

Founded in 1884

Charlotte, North Carolina, USA

501-1000 employees

http://www.parkerpoe.com

H1B Sponsorship

Parker Poe Adams & Bernstein LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)