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Paired · 5 months ago

Executive Assistant to the COO - Remote/Worldwide

United States

Full-time

Remote

New Grad, Entry Level

Paired is a global staffing and recruiting agency that connects remote work with top-tier talent. They are seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO) of a fast-growing tax advisory firm, managing communications, administrative tasks, and project coordination efforts.

Outsourcing/Offshoring

Responsibilities

Monitor, filter, and organize the COO’s inbox. Prioritize important messages, draft responses, and ensure follow-ups are completed

Manage the COO’s daily calendar, schedule internal/external meetings, and proactively resolve conflicts. Ensure all commitments are confirmed and appropriate preparation has been made

Attend meetings as needed to capture action items, decisions, and key takeaways. Organize and distribute meeting notes and follow-up tasks

Serve as a gatekeeper and liaison for internal staff, clients, and partners. Draft and proofread written communications on behalf of the COO

Support execution of high-priority initiatives by tracking deadlines, updating project boards, completing requested research, and coordinating with key team members

Coordinate travel, accommodations, expense reports, and itineraries as needed

Handle sensitive information with a high level of professionalism and confidentiality