Activate Talent ยท 5 months ago
40727957908 - Executive Assistant (Operations & Finance)
United States
Full-time, Contract
Remote
Mid LevelActivate Talent is seeking a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations.
Staffing & Recruiting
Responsibilities
Manage weekly invoicing to ensure accuracy and timely processing
Oversee EDI (Electronic Data Interchange) transactions for retail partners
Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations
Handle routing requests to ensure compliance with retail and distributor requirements
Track and update shipment status, proactively resolving any delays or issues
Support forecasting and stockkeeping to maintain optimal inventory levels
Complete and submit PO (Purchase Order) forms with attention to detail
Assist with onboarding for new team members, vendors, or partners
Maintain and update records for finance, logistics, and operations
Qualification
Required
Highly organized and detail-oriented
Strong focus on operations and finance
Proactive and analytical
Highly proficient in Excel
Highly proficient in Notion
Experience with other productivity tools
Manage weekly invoicing to ensure accuracy and timely processing
Oversee EDI (Electronic Data Interchange) transactions for retail partners
Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations
Handle routing requests to ensure compliance with retail and distributor requirements
Track and update shipment status, proactively resolving any delays or issues
Support forecasting and stockkeeping to maintain optimal inventory levels
Complete and submit PO (Purchase Order) forms with attention to detail
Assist with onboarding for new team members, vendors, or partners
Maintain and update records for finance, logistics, and operations
Strong ability to manage and analyze data using Excel & Google Sheets
Comfortable with workflow automation and documentation using Notion & Productivity Tools
Experience with EDI Systems for retail data exchange and processing
Attention to Detail: Ensuring accuracy in invoices, PO forms, and shipment records
Problem-Solving Mindset: Proactively managing operational and financial tasks efficiently
Company
Activate Talent
Boost Your Productivity and Cut Labor Costs with Premium Talent
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase