Apply on Employer Site

Simpson Thacher & Bartlett LLP · 3 days ago

Assistant

Boston, MA

Full-time

Onsite

Mid Level

$80K/yr - $100K/yr

3+ years exp

Simpson Thacher & Bartlett LLP is a law firm seeking an Assistant (Legal Secretary) to provide support for assigned attorneys and senior management. The role involves performing various legal secretarial and administrative duties, including managing calendars, scheduling meetings, and processing client bills.

Law Practice

No H1B

Responsibilities

Answer multiple phone lines; screen and direct calls them as appropriate

Maintain calendars, schedule meetings, and arrange conference/teleconference calls

Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department

Process expenses through Firm expense application (Chrome River)

Prepare attorney diaries through Firm diary application (Intapp)

Utilize various office machines to transmit data, print, duplicate, fax and PDF

Create and maintain attorney files using alphanumeric systems

Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs

Prepare and process client bills, working closely with Billing department

Create, revise and proofread letters and various legal documents

Provide backup coverage for other assistants and receptionists

Perform other duties as assigned

Qualification

Microsoft WordMicrosoft ExcelTyping 50+ wpmBasic math skillsDiplomacyDiscretionMulti-taskingAttention to detailTeam collaborationOrganizational skills