HRUCKUS ยท 5 months ago
Senior Administrative Support III
Washington, DC
Full-time
Onsite
Senior Level
7+ years expHRUCKUS is a Veteran-owned consulting firm in Washington, DC, focused on strategic sourcing, supply chain management, and IT Staffing. They are seeking an experienced Senior Administrative Support III professional to provide expert-level administrative services at the Pentagon, supporting senior executives in a fast-paced and highly sensitive environment.
Business DevelopmentIT ManagementManagement Consulting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Serve as the primary administrative point of contact for multiple senior executives and their directorates
Maintain and manage daily calendars, ensuring all operations are timely and professional
Arrange and coordinate meetings, conferences, and video-teleconferencing, including taking minutes and maintaining attendee contact rosters
Oversee and provide support for correspondence actions, including formal letters, memoranda, reports, and briefing materials
Conduct technical writing, editing, proofreading, and documentation reviews to ensure DoD formatting and error-free submissions
Track Directorate expenses to ensure timely action completion
Maintain and update key informational binders related to staff priorities and quarterly requirements
Represent the Director at meetings, disseminating and tracking tasks, and updating leadership with the latest DDI(CL&S) guidance and requirements
Act as the administrative interface for the DDI(CL&S) staff, assigning tasks to the appropriate divisions
Manage and oversee travel arrangements, including itinerary planning, reservations, passport/visa management, and preparing travel vouchers
Provide administrative support within a Sensitive Compartmented Information Facility (SCIF), maintaining security protocols for classified information
Offer advisory services regarding military and civilian human capital management, including awards, evaluations, and Joint Duty Assignments
Assist with onboarding new personnel, ensuring security protocols and staff training
Support budget and contract document preparation as needed
Provide security management support for sensitive activities, including SCI, SAP, and ACCM documentation
Qualification
Required
Active Top-Secret clearance with SCI
High school diploma and a minimum of seven (7) years of demonstrated DoD administrative experience
Minimum of five (5) years supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings
Minimum of five (5) years of experience managing multiple administrative programs and evaluating project objectives
At least five (5) years of experience drafting and editing correspondence, briefing slides, and memorandums
Experience as an action officer for at least five (5) years, with expertise in tracking expenses, staffing packages, and coordinating actions with internal and external customers
Minimum of four (5) years supporting senior executive travel, including foreign travel
Demonstrated ability to write and edit complex information clearly and concisely
Proficient in administrative support for sensitive activities, including SAP and ACCM
Expert proficiency with Microsoft Office Suite (Excel, Access, Outlook, PowerPoint, Word)
Company
HRUCKUS
Hruckus is a management consultancy that offers strategic sourcing, IT strategy, business case analysis and program management services.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase