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Post Holdings · 21 hours ago

Executive Office Assistant

St Louis, MO

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Post Holdings is a Fortune 500® company headquartered in Brentwood, Missouri, focused on innovative growth in the food industry. The Executive Office Assistant will provide comprehensive administrative support to the Chief Human Resources Officer and other departments, handling complex tasks and confidential information while ensuring smooth office operations.

Food and BeverageHospitalityNutrition

Responsibilities

Provide general support to the human resources and compliance departments, as well as other departments by request

Prepare complex documents including tables, calendars, and reports

Conduct research and information gathering on behalf of the senior leader

Use discretion, judgment, and knowledge of the organization to appropriately complete actions on behalf of the senior leader

Develop positive and strategic relationships at all levels of the organization

Coordinate and manage calendars, deadlines, appointments, travel (domestic and foreign) and other matters

Field inquiries, meeting requests, routes paperwork for signature, prepares filings and memos

Exercise professional judgement, discretion and confidentiality in handling sensitive information related to company financial performance, compensation matters, payroll and personnel matters

Process expense reports, invoices (including G/L coding), reimbursements and other related requests

Perform various routine clerical functions (scanning, faxing, mailing, FedEx)

Assist in other special projects as assigned by the departments

Ensure office policies and procedures are implemented appropriately

Order and timely maintain office supply inventory in the building

Identify and support opportunities for process and office management improvements

Place service calls for office equipment and act as the primary point of contact for general office inquiries and building maintenance

Maintain and stock copy room, kitchen and conference rooms in an orderly and timely manner

Ensure a clean and organized office environment

Assist with office layout planning and office moves with Corporate Facilities

Oversee proper maintenance for coffee service, vending machines, cleaning, etc

Serve the front desk

Liaison with building management company

Assist in the planning and execution of department events

Assist HR with coordinating employee engagement programs

Plan and help execute department summit meetings, including content creation, development of agendas, coordinating outside vendors, speakers, and negotiating costs for meals

Provide support to open enrollment processes

Qualification

Executive level supportMS Office proficiencyCorporate experienceData entry accuracyBasic math skillsOracle knowledgeInterpersonal skillsTime managementFlexibilityAttention to detail