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United Scrap Metal, Inc. · 12 hours ago

Facilities Administrator

Cicero, IL

Full-time

Onsite

New Grad, Entry Level

$60K/yr - $70K/yr

United Scrap Metal, Inc. is one of the largest full-service recyclers in the country, committed to ethical and sustainable practices. The Facilities Administrator will provide administrative support to facility and project managers, manage schedules, organize documentation, and ensure overall administrative efficiency.

ConsultingInformation Technology

Culture & Values

Hiring Manager

Tony Lombardi

Responsibilities

Clerical and Organizational Tasks: This includes tasks like filing, data entry, typing, copying, and scanning documents

Provide support to Facility and Project Managers: Assisting other Team Members with various administrative needs and preparing requests for quotes

Project Coordination: Tracking deadlines, facilitating communication, and assisting with project related tasks. Submit reports and prepare presentations as needed

Develop Process to Maintain Records: Create and update databases and records for facility and project management, and other data

Scheduling and Coordination: Managing calendars, scheduling appointments, and coordinating meetings

Communication: Answering phones periodically, if needed, responding to emails, and preparing correspondence

Qualification

Computer ProficiencyOrganizational SkillsCommunication SkillsTime ManagementCritical Thinking SkillsAdaptabilityPeople SkillsDetail Orientation

Required

Organizational Skills: Maintain records, manage schedules, and keep administrative needs, maintenance records and logs organized

Communication Skills: Effectively communicates with team members, vendors, and other stakeholders. Excellent written and verbal communication

Time Management: Prioritize tasks and meeting deadlines

Computer Proficiency: High level competency with Microsoft Office and other relevant programs. Demonstrated solid proficiency in Microsoft Excel, including building and maintaining workbooks, developing spreadsheets and creating custom formulas

Critical Thinking Skills: Identifies and resolves issues efficiently

Adaptability: Able to manage a variety of tasks and situations. Change agility to learn new software programs to place purchase orders and navigate billing. Must be comfortable in a fast-paced environment

People Skills: Build rapport with Team Members, vendors and other stakeholders

Detail Orientation: Ensuring accuracy and thoroughness in all tasks

Physical Requirements: The role may require the ability to walk distances within the various campus buildings or between departments without physical limitations, as the Facility Administrator may need to deliver documents, attend meetings, or access equipment. Must be able to lift and carry items weighing up to 20 pounds, such as office supplies, files, or packages, as part of regular job duties