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UGA College of Agricultural and Environmental Sciences · 3 months ago

Candler County Administrative Assistant

Athens, GA

Full-time

Onsite

New Grad, Entry Level

$36K/yr - $36K/yr

The University of Georgia's College of Agricultural and Environmental Sciences is seeking a Candler County Administrative Assistant to manage various office tasks and provide support to the County Extension Coordinator and staff. The role involves maintaining records, preparing accounting forms, and assisting with personnel procedures while ensuring compliance with UGA Cooperative Extension regulations.

Higher Education

Responsibilities

Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as: maintain appropriate records for fiscal reporting

Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices

Maintains office filing system

Coordinate office tasks with other county staff as necessary

Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and when necessary Serious Incident Reports and/or Workman’s Compensation Reports

Complete County Information reports to District Office annually, and when necessary Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education

Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs

Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status

Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders

Maintain office inventory of office supplies, and materials as needed

Handle emails and mail correspondence in timely manner

Assist clientele with access to Extension resources and services, including: printed publications, on-line content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water testing, feed and animal waste analysis, radon testing)

Maintain postage meter according to budget and federal regulations

Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists

Qualification

Office proceduresWord processing softwareData management softwareAccounting softwarePublic relationsEffective communicationTeam collaboration

Required

High school diploma or equivalent

Demonstrates considerable knowledge of business grammar and punctuation, office procedures and systems, and current effective and efficient office practices

Skilled in operating a variety of office equipment such as computer, fax, scanner, typewriter, mimeograph, copier, and telephone

Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.)

Exhibits high standards of professionalism in personal contacts, appearance and work habits

Possesses necessary personal skills to perform public relations responsibilities effectively

Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele

Some medium lifting; sitting for long periods of time

Driving as needed to perform job duties

Valid Driver's license