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Vulcan Materials Company · 4 hours ago

Executive Administrator

Jacksonville, FL

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials. The Executive Administrator will manage executive calendars, organize meetings and events, and coordinate travel arrangements while providing excellent customer service.

ChemicalConstructionManufacturingMineralMining TechnologyProperty DevelopmentReal EstateRenewable Energy

H1B Sponsor Likely

Responsibilities

Manage Executive Calendars. Maintain daily schedules and calendars for multiple executives

Organize Meetings and Events. Maintain the global calendar for the division. Coordinate staff meetings and note action items. Facilitate meetings, maintaining the visitor list and ordering food as needed. Coordinate division-wide events and conferences

Maintain Files. Collect and distribute files and articles as needed. Prepare and submit various letters and reports. Maintain all records, reports, and files. Review communications and files for typographical and grammatical errors

Coordinate Travel Arrangements. Schedule and coordinate complex travel arrangements. File expense reports for reimbursement

Interact with Others. Provide excellent customer service to various corporate and outside customers, consultants, and other visitors

Additional Responsibilities. Other duties as assigned

Qualification

Executive Assistant experienceMicrosoft Office proficiencyOrganizational SkillsTime Management SkillsProblem Solving SkillsGoogle mail/calendars proficiencyInterpersonal SkillsAdvanced communication skills

Required

Manage Executive Calendars. Maintain daily schedules and calendars for multiple executives

Coordinate Travel Arrangements. Schedule and coordinate complex travel arrangements. File expense reports for reimbursement

Interact with Others. Provide excellent customer service to various corporate and outside customers, consultants, and other visitors

Additional Responsibilities. Other duties as assigned

Organizational Skills. Must have a keen attention to detail

Time Management Skills. Must have the ability to establish a course of action for yourself and others to accomplish specific goals. Must have the ability to budget time, set priorities, and maintain an awareness of the relationship between activities

Interpersonal Skills. Must have the ability to remain courteous and helpful when speaking with various employees and customers. Must have the ability to work effectively as a member of a team and take the initiative to support others as needed. Must have advanced written and verbal communication skills

Problem Solving Skills. Must have the ability to identify problems and evaluate resolutions for a positive outcome. Must have the ability to anticipate potential problems and follow up with appropriate action. Must have the ability to determine when to handle inquiries or problems personally or who to refer them to

Technology Skills. Must have advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google mail/calendars

Preferred

10 years of Executive Assistant experience supporting C-Level executives

Benefits

Health Benefits. Medical, Dental, Vision programs, plus much more.

Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Company

Vulcan Materials Company

Glassdoor3.7

Vulcan Materials Company is a producer of construction aggregates, primarily crushed stone, sand and gravel.

Founded in 1909

Birmingham, Alabama, USA

5001-10000 employees

https://www.vulcanmaterials.com/

H1B Sponsorship

Vulcan Materials Company has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (5)

2024 (3)

2023 (6)

2022 (1)