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EMCS, Inc. · 5 months ago

Project Office Assistant

Indianapolis, IN

Full-time

Onsite

Entry Level

2+ years exp

EMCS, Inc. is seeking a Project Office Assistant to join their Indianapolis team. This role is crucial for supporting project managers by providing administrative assistance and ensuring efficient project delivery through various tasks such as document management, meeting coordination, and general office support.

Civil EngineeringConstructionEnvironmental EngineeringMapping Services

Responsibilities

Provide professional and efficient administrative support to our project managers and project delivery team members

Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary

Perform document management support to the team which includes maintaining SharePoint and MS Teams sites, ensuring team is following document management protocol and supporting the team with uploading and sharing of files

Prepare and edit reports, spreadsheets, presentations, and compile data for analysis

Provide general office support including greeting guests, answering and routing calls, data entry, event planning, ordering office supplies, mail/packages, and filing

Provide assistance to our marketing team with proposal preparation

Assist with data compilation for project invoicing and project tracking

Assist with project planning

Assist in developing effective PowerPoint presentations for meetings and conferences

Work with and maintain confidential and sensitive information

Qualification

Microsoft Office SuiteProject coordinationDeltek VantagepointAccounting experienceCustomer service skillsArchitectural/Engineering/Construction experienceCommunication skillsOrganizational skillsInterpersonal abilities