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McDermott Will & Schulte · 1 hour ago

Office Administrator

Chicago, IL

Full-time

Onsite

Senior Level

$198K/yr - $256K/yr

7+ years exp

McDermott Will & Schulte is a leading global law firm recognized for its collaborative culture and commitment to excellence. The Office Administrator will manage day-to-day operations, enforce office management policies, and oversee vendor services, while ensuring compliance with employment laws and managing employee relations.

AdviceLaw EnforcementLegal

Growth Opportunities

Responsibilities

Develop and maintain the offices’ annual operating budgets. Plan, forecast and analyze variances

Identify areas of potential cost reduction and efficiency improvement; maintain appropriate internal controls and procedures

Ensure compliance with broader organizational goals to achieve maximum utilization of resources and cost efficiency and to meet the Firm objective of a one-Firm environment

Oversee outside vendor services regarding efficiency, client service and cost containment

Liaise with building management. Daily management of Firm facilities, including but not limited to, space-planning/office location moves and changes, leasing, subleasing, contract negotiations, remodeling, repairs and relocations

Manage employee relations issues, partnering closely with Firmwide Human Resources Managers

Administer performance management process, including annual performance evaluations of staff; provide annual salary and bonus recommendations

Ensure compliance with federal, state and local employment laws and regulations. Ensure conformity with Firm-wide policies and procedures

Conduct administrative orientations for new hires

Effectively manage emergency situations, rationally and calmly solve problems, and lead others

Oversee office activities, including internal fund raising for Pro Bono and community service initiatives

Participate in or lead on special projects as directed by the Director of Administration

Manage the workflow and performance of local office support staff (reception, legal secretaries, client services assistants, housekeeping), including providing ongoing formal and informal performance feedback

Act as primary contact with outsourced local office services account manager and monitor day-to-day operations

Manage the local office’s business continuity process and ensure adherence to Firm guidelines

Qualification

Microsoft Office SuiteLeadership skillsBudget managementPerformance managementVerbal communicationWritten communicationConfidentialityProblem-solvingTime management

Required

Bachelor's degree

At least seven (7) years of related work experience

Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)

Strong verbal and written communication skills

Strong leadership and motivational skills

Ability to travel and work flexible and/or fluctuating work hours

Ability to work under tight deadlines and prioritize responsibilities

Ability to maintain and handle confidential information

Ability to work effectively in a fast-paced environment

Benefits

Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.

Generous compensation packages that recognize hard work and excellence.

Competitive total rewards package with the opportunity to earn performance-based bonuses.

Comprehensive benefits package.

Industry-leading wellness initiatives.