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Baker McKenzie · 14 hours ago

Legal Secretary

Palo Alto, CA

Full-time

Onsite

Mid Level

$110K/yr - $115K/yr

Baker McKenzie is a leading global law firm, and they are seeking a Legal Secretary to provide secretarial and administrative support to attorneys. The role involves drafting legal documents, managing calendars, organizing meetings, and processing billing information among other responsibilities.

AdviceConsultingFinancial ServicesLegalProfessional ServicesReal Estate

H1B Sponsor Likely

Responsibilities

Prepare attorneys' correspondence and other legal documents as requested

Draft information on behalf of the timekeeper with little or no direction

Manage attorneys' calendars

Schedule and organize complex activities such as meetings, travel, and seminars

Interact with Accounting to process monthly Bills (i.e., interact with other timekeepers and distribute bills for their review, review to ensure revisions have been made to bills, if needed, etc.)

Update and proof visual presentations

Organize and prioritize large volumes of email and phone calls

Respond to regularly occurring requests for information

Prepare expense reports, check requests, enter time into Intapp Time, and process Vendor and Outside Counsel invoices for payment

Experience in making extensive travel arrangements through FCM Travel (i.e., International and Domestic, last-minute travel changes, etc.) and check-in for flights

Type general correspondence, memos, charts, tables, graphs, business plans, etc., proofread copy for spelling and grammar, making appropriate changes

Volunteer to assist others in practice groups and the office

Work harmoniously in a team environment and foster team spirit

Share information and expertise readily with staff members at all levels

Qualification

Legal secretarial experienceMS Office proficiencyIntapp Time knowledgeCommunication skillsOrganizational skillsAnalytical abilitySelf-developmentTeamwork

Required

A high school diploma or equivalent

A large amount of legal secretarial experience; work experience in a legal or professional services environment

A minimum of Intermediate knowledge of MS Word, Excel, and PowerPoint

Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)

Able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs

Can work independently, prioritizing work and meeting deadlines

Knowledge of marketing resources and relevant materials

Excellent English verbal and written communication skills

Actively pursues opportunities for self-development/collaboration

Can understand the Firm's structure and available resources

Look for ways to improve processes and/or procedures

Some analytical ability is required to find solutions to various administrative problems and prioritize workloads

Preferred

A secretarial degree is preferred

Company

Baker McKenzie

Glassdoor3.9

Baker McKenzie empowers clients to compete in the global economy.

Founded in 1949

Chicago, Illinois, USA

10001+ employees

http://www.bakermckenzie.com/

H1B Sponsorship

Baker McKenzie has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (10)

2024 (10)

2023 (9)

2022 (5)

2021 (15)

2020 (20)