Allegheny Intermediate Unit · 4 months ago
Administrative Support, Corrections
Attn: Jack Pischke, AIU Adult School, Pittsburgh, PA, 15219, US
Full-time
Onsite
Entry Level
$35K/yr - $35K/yr
2+ years expAllegheny Intermediate Unit is seeking an Administrative Assistant to provide essential clerical and organizational support for the Adult Basic Education program within a correctional facility. The role involves managing administrative tasks, maintaining records, coordinating communication, and supporting both staff and participants to facilitate access to education for incarcerated individuals.
EducationPrimary EducationSecondary Education
Responsibilities
Perform general administrative duties, including answering phones, managing correspondence, scheduling appointments, and maintaining office supplies
Assist with the preparation and distribution of program materials, reports, and communications
Maintain accurate records of student enrollment, attendance, and progress in compliance with program and facility requirements
Input and update data in program management systems and generate reports as needed
Ensure the confidentiality and security of all student and program records
Coordinate program schedules, including classes, assessments, and staff meetings
Assist in organizing educational events and activities within the correctional facility
Serve as a point of contact between program staff, correctional facility personnel, and external stakeholders
Register and proctor high school equivalency exams
Adhere to all correctional facility policies, procedures, and security protocols
Assist in the preparation and submission of required documentation to meet facility and program compliance standards
Provide administrative support to educators and program staff to enhance program delivery
Assist participants with completing forms and accessing program resources as permitted
Qualification
Required
High school diploma or equivalent required
Minimum of 2 years of experience in an administrative or clerical role, preferably in an educational or correctional setting
Strong organizational and time-management skills
Proficiency in Microsoft Office Suite and database management
Excellent verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information with discretion
Current Act 114, Act 34, Act 151 and NSOR Clearances required prior to an offer (Must be dated within 1 year of hire date)
School Personnel Health Record (Form H511.340) must be completed and received by Human Resources prior to hire date
Allegheny County Jail clearances
Preferred
Associate degree or coursework in business administration, education, or related field preferred
Familiarity with adult education programs is a plus
Benefits
260-day
Company
Allegheny Intermediate Unit
AIU is a regional public education agency and a crucial part of Pennsylvania's public education system.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Siegel Family Endowment
2025-12-04Grant
Leadership Team
Richard Platts
Chief Technology Officer
Joseph Lucarelli
Chief Finance and Operations Officer
Recent News
2025-06-10
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