Valley City Supply ยท 4 months ago
Future Opening: Accounting AR/AP Assistant
VALLEY CITY, OH 44280
Full-time
Onsite
New Grad, Entry Level
$18/hr - $24/hrValley City Supply is a small business in Outdoor Living Construction & Logistics, seeking a detailed and accountable Accounting AR/AP Assistant. The role involves managing accounts receivable and payable duties, ensuring accuracy in financial transactions, and supporting the office accountant in various accounting tasks.
Building MaterialHardwareLightingOutdoors
Responsibilities
Answer calls and emails promptly
Accept customer payments over the phone and in person
Assist with data entry tasks
Assist with general accounting task AR/AP
Handle paperwork, mail, and file documents promptly
Match purchase orders, purchase invoices, and BOLS/Shipping Tickets
Maintain records and contact customers for special orders
Audit any accrued purchases
Review statements and report discrepancies to the manager
Work with the warehouse to perform inventory management
Balance cash drawer
Send out statements and requested documents
Inform customers of open balances & collect
Manage warranty returns and resolve discrepancies
Assist with periodical audits, end-of-month procedures, and general accounting tasks
Assist with expense budget planning and maintaining them
Audit price discrepancies and resolve them with correct margins
Resolve discrepancies between vendors and/or customers
Support additional projects as required
Safeguard company assets through accurate processing of vendor invoices and credits
Utilize the three-way match system to ensure payment accuracy
File freight/vendor claims for missing, incorrect, or damaged material
Resolve discrepancies between the purchase order and vendor invoice
Facilitate customer billing and processing of direct shipment orders
Investigate and resolve open items on account
Communicate directly with vendors to obtain missing documents
Digitalize and accurately index documents in the electronic filing system
Scan, Deposit, and reconcile customer payments (Check, CC, Cash)
Analyze and assist with month/year-end close tasks
Prepare for audits
Assist with pricing updates on items
Qualification
Required
Attention to detail, accuracy, excellent follow-up and sense of urgency when completing tasks are a must for this role
Ability to quickly adjust your process or work to fit what is needed for the role or for clients
Good communication and follow-through
Computer Literacy is a MUST
Proficient in Microsoft Programs and accounting software
Operate office equipment easily
Basic understanding of accounting terms
Work independently in a fast-paced environment
High integrity, honesty, and professionalism
Organized with attention to detail
Willing to learn with a positive, collaborative attitude
Applicant must complete a skill test going over general accounting and Excel
Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent organizational and time management skills
Ability to multitask and prioritize tasks effectively
Strong attention to detail and accuracy in work
Comfortable working at a desk and using a computer
Lift up to 15 pounds occasionally
Preferred
Associate degree or relevant work experience in an office assistant or administrative role preferred
Familiarity with accounting software is a plus
Benefits
401(k)
Bonus based on performance
Company parties
Employee discounts
Paid time off
Training & development
Vision insurance
Dental insurance
Free food & snacks
Health insurance
Profit sharing
Employee retail discount
Life and health insurance 100% paid after 60-days
Optional dental and vision add-on
Major Holidays off
Unpaid weekends off
Company
Valley City Supply
Valley City Supply is an outdoor living, stone, and tile supplier.
Founded in 1961
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase